Controllers - Administrative Assistant in Hyderabad

Role Overview

Controllers play a crucial role in ensuring the firm's compliance with financial control and reporting standards across a global, regulated, and public financial services institution. The team evaluates profitability and risks associated with all firm activities and ensures adherence to relevant financial market regulations.

Key Responsibilities

• Manage extensive calendars involving internal, external, and global meetings with Senior Managing Directors and Partners, accommodating various time zones.
• Assist Controllers’ management in weekly expense reviews and policy adherence checks related to technology access approvals.
• Organize connect sessions and skip level meetings for senior leadership to maintain engagement with junior team members.
• Review and facilitate vendor payments approval via Ariba/I2P platforms and ensure all business regions have approved budgets for upcoming travel plans.
• Maintain and update organizational charts periodically and provide monthly and quarterly headcount and allocation reports.
• Compile and disseminate periodic management updates and prepare ad-hoc management reports as requested.
• Submit timely weekly time entries for Senior Managing Director and Senior Vice President and ensure inventory of stationary supplies.
• Handle all confidential information with utmost discretion, ensuring secure document disposal, and provide administrative assistance including courier management, copying and scanning.
• Arrange end-to-end travel for Managing Directors via online tools, coordinating tickets, accommodations, local transport, and meeting logistics with senior leadership during onsite visits.
• Book conference rooms and video conferencing facilities for both regional and global meetings, and organize logistics such as food, beverages, visitor passes, and security clearances for external visitors.
• Manage yearly reimbursements, medical expense filings, and organize internal/external events such as service anniversaries, onsite sessions, birthdays, farewells, and team celebrations including venue booking, catering negotiations, menu, venue setup, and corporate gifts procurement.
• Distribute internal communications to relevant controller teams when appropriate.
• Manage expense reporting on Concur platform ensuring timely submission and reconciliation of expense claims and American Express transactions, maintaining records for audit purposes.
• Coordinate visitor management by drafting agendas, updating visitor logs, arranging invite letters, office and building access, escorting, catering, and transportation.
• Support Controllers team by maintaining role management systems, ensuring appropriate access to business applications, assisting with expense filings, and updating management details in applications like Cyborg and Artimes.
• Provide HR support for new hires’ onboarding, building access, leave tracking, transfers, and time reporting.
• Coordinate business trips and ensure compliance with firm travel policies and provide administrative support to the Chief of Staff by organizing logistics for both internal and external events.
• Maintain team distribution lists and organizational charts.

About the Company

Goldman Sachs is a leading global investment banking, securities, and investment management firm, founded in 1869 with headquarters in New York and offices worldwide. The firm emphasizes diversity, inclusion, professional growth opportunities, wellness, and mindfulness programs to support employees holistically.

Additional Information

The firm prioritizes reasonable accommodations for candidates with disabilities throughout the recruitment process. Employment for this role requires onsite presence in Hyderabad. The company maintains an equal opportunity policy without discrimination on any legally protected basis.