Legal Administrative Assistant (Hybrid)

About the Role

A respected global law firm is seeking an experienced Legal Administrative Assistant to join their team. This hybrid position is primarily based in Washington, DC, with potential opportunities in New York City or Boston. The successful candidate will collaborate with two other legal administrative assistants to provide comprehensive administrative support to multiple attorneys in a dynamic legal atmosphere.

Key Responsibilities

• Schedule and coordinate client meetings efficiently.
• Reserve conference rooms and organize audio/visual equipment for meetings.
• Arrange catering and food services for meetings as needed.
• Manage attorneys' calendars utilizing Microsoft Outlook.
• Safeguard confidential legal and client information diligently.
• Plan and book domestic and international travel arrangements for attorneys.
• Create detailed travel itineraries for smooth travel experience.
• Process travel expense reimbursements accurately and promptly.
• Type, revise, and proofread legal correspondence, reports, and documents thoroughly.
• Create Excel reports and other relevant business documentation.
• Maintain and organize legal documents via the iManage document management system.
• Maintain attorney billing and time entries within firm’s billing software.
• Submit completed billing information to the accounting department timely.
• Ensure accuracy and timeliness of billing records.

Qualifications and Skills

• College degree or coursework preferred.
• Prior administrative or secretarial experience in legal firms required.
• Exceptional interpersonal and written communication abilities.
• Strong organizational and multitasking skills.
• High professionalism and ability to handle confidential material discreetly.
• Excellent proofreading and document preparation skills with keen attention to detail.
• Proficient with Microsoft 365 (Word, Excel, Outlook).
• Experience with iManage Document Management System is preferred.
• Familiarity with law firm billing software is an advantage.
• Competent in calendar and meeting management tools.

Salary and Benefits

• Annual salary range from $74,000 to $106,000 depending on experience.
• Hybrid working arrangement with four days onsite and one day remote.
• Engagement with a prestigious global law firm.
• Collaborative work environment within a legal support team.
• Professional growth and career development opportunities.

Employment Details

• Job title: Legal Administrative Assistant
• Employer: Capitol Recruiters Inc.
• Location: Washington, DC (primary), with options in New York City or Boston.
• Work type: Hybrid (4 days onsite, 1 day remote)