Executive Assistant to Chief Commercial Officer

About Gridcog

Gridcog is a software startup dedicated to accelerating investments in the clean energy transition. Our energy-focused SaaS platform supports project modeling for applications such as solar co-location, microgrids, and electric vehicle fleets. Our clients include leading developers, independent power producers, consultants, and energy users investing hundreds of millions of dollars to ensure their projects generate both commercial and environmental benefits.

Role Overview

We are seeking a highly capable Executive Assistant to support our Chief Commercial Officer (CCO) and serve as an essential facilitator for the commercial team, encompassing Sales, Marketing, Account Management, and Industry functions. The ideal candidate will excel in organization, proactivity, and calmness under pressure, taking ownership of their responsibilities and handling confidential matters with utmost discretion.

Key Responsibilities

• Manage the CCO's calendar and inbox by prioritizing tasks, responding where appropriate, and identifying matters requiring the CCO's direct attention.
• Safeguard focus time and ensure the CCO remains well-prepared for upcoming activities.
• Coordinate travel, events, and logistics across multiple locations and time zones.
• Prepare meetings comprehensively including agendas, briefing materials, follow-up actions, and tracking.
• Support deal progression by assisting in preparation and coordination of proposals and contracts.
• Collect data requests, complete procurement and vendor documentation, and draft communications for customers and prospects.
• Collaborate closely with the CCO to develop and implement process improvements that enhance the commercial team's effectiveness.
• Handle sensitive commercial, customer, and investor information with confidentiality and sound judgment.
• Identify inefficiencies and create scalable, streamlined processes.
• Act as a trusted advisor to the CCO and leadership team, providing constructive feedback and managing projects end-to-end.

Candidate Profile

• Proven experience as an Executive Assistant or in operations within a fast-paced, preferably tech startup environment.
• Exceptional organizational skills and meticulous attention to detail with the ability to manage competing priorities effectively.
• Clear, direct, and empathetic communication style combined with a proactive and problem-solving mindset.
• Strong discretion and judgment in managing confidential and sensitive information.
• Proficiency in Google Workspace, Slack, Notion, CRM, and contract management tools; ability to rapidly learn new applications and improve existing systems.
• Experience working asynchronously across multiple time zones as part of a distributed team.
• Preferred qualifications include prior support of a C-level executive, experience as the first or early Executive Assistant/operations hire in a scaling startup, familiarity with AI tools to boost productivity, knowledge of commercial contracts and proposals, leadership of team projects, fluency in European languages such as Spanish or German, and a passion for sustainable energy.

Benefits and Culture

• A competitive salary and equity stake reflective of experience and skills.
• 25 annual holidays plus a birthday day off.
• Additional benefits including private medical and dental insurance, and nursery-fee salary sacrifice.
• Flexible hybrid working options in a supportive team setting.
• Opportunity to contribute to decarbonization of global energy systems.
• Support for both professional growth and personal development.
• Annual company retreats at exciting international destinations such as Bali and Bintan Island.

Diversity and Inclusion

Gridcog is committed to fostering a diverse and inclusive environment. We encourage applicants from all backgrounds, believing that diversity fuels innovation and success.