Executive Assistant to CEO at Leading Executive Search Firm

About the Role and Company

Maiden Marc Advisory is collaborating with a prominent global retained executive search firm that maintains offices in New York and London. The firm specializes in advising top-tier private equity companies, hedge funds, investment banks, asset managers, and dynamic businesses on senior-level executive recruitment.

This position entails providing dedicated executive support to the firm's CEO, ensuring seamless management of daily activities and strategic goals. Though fully remote work from anywhere within the United States is feasible, candidates located in New York have the option to work onsite.

This role offers an excellent opportunity to be part of a respected international firm known for handling retained searches for world-leading financial organizations. The candidate will collaborate with a seasoned senior executive, gaining insight into complex, high-profile international projects.

With significant autonomy, flexibility, and long-term stability, the role fosters an environment of professionalism, trust, and operational excellence. It allows for meaningful contribution to the company’s ongoing expansion, engagement in an intellectually stimulating atmosphere, and integration into a tight-knit, high-achieving team culture.

Core Responsibilities

• Delivering high-level administrative support directly to the CEO.
• Managing an exceptionally busy and constantly evolving calendar across various time zones.
• Arranging detailed domestic and global travel logistics.
• Coordinating meetings, virtual conferences, and client interviews.
• Preparing comprehensive documents, presentations, and meeting materials.
• Handling correspondence and serving as a primary liaison for internal and external stakeholders.
• Facilitating project coordination to ensure timely completion of tasks.
• Maintaining strict confidentiality when dealing with sensitive information.
• Contributing to improvements in administrative procedures and operational effectiveness throughout the firm.

Candidate Profile

• Around 8 or more years’ experience supporting senior executives as an Executive Assistant.
• Experience in executive search is highly desirable.
• Alternatively, background supporting senior leadership within a large professional services, financial, consulting, or corporate environment is suitable.
• Strong organizational and prioritization capabilities.
• Able to juggle multiple priorities effectively in a fast-paced setting.
• Excellent communication skills with a professional and polished demeanor.
• High discretion and adeptness in managing confidential materials.
• Proficiency in Microsoft Office applications, especially Outlook, PowerPoint, and Excel.
• Proactive, resourceful, and oriented toward problem-solving.
• Willing to consider a four-day workweek, with a five-day option for the right applicant.

Compensation and Benefits

• Competitive base salary adaptable to either a four- or five-day workweek schedule.
• Performance-based annual bonus structure.
• Comprehensive benefits package, including UK-style holiday entitlement.
• Fully remote work allowance from anywhere in the United States, with optional office presence in New York.
• Supportive, close-knit culture focusing on employee well-being, including fully paid annual company retreats to destinations like the Bahamas.