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CEO Assistant - Food & Beverage
Dubai, United Arab Emirates · Full Time
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- Experience
- 5+ yrs
- Salary
- —
- Openings
- 1
- Posted
- 2 weeks ago
- Work mode
- In office
- Education
- Bachelor's Degree in Business Administration or related field
- Eligibility
- Candidates who have supported a CEO, Managing Director, or Founder and have prior experience in the Food & Beverage industry are eligible to apply. Experience in restaurant or hospitality operations is important. Strong English communication is required, and Arabic will be an advantage.
- Resume
- Required to apply
Where you'll work
Job description
Role Overview
We are looking for a seasoned Executive Assistant to support the CEO with high-level administrative, organizational, and strategic coordination tasks. This role is best suited to someone who has already worked directly with a CEO, Managing Director, or Founder in the Food & Beverage sector and can operate with discretion, speed, and strong attention to detail.
Key Responsibilities
- Deliver end-to-end executive assistance to the CEO.
- Oversee a busy calendar, schedule meetings and appointments, and manage travel planning.
- Arrange board and executive meetings, including agenda preparation and minute taking.
- Filter and manage incoming calls, emails, and other correspondence for the CEO.
- Draft reports, presentations, business proposals, and executive summaries.
- Work with department leaders to drive timely completion of CEO instructions.
- Track action items and ensure deadlines are met across teams.
- Protect confidential and sensitive company information.
- Communicate with suppliers, landlords, investors, and other external contacts as needed.
- Coordinate domestic and international travel, including visas, accommodation, and itineraries.
- Support special projects assigned directly by the CEO.
- Prepare recurring weekly and monthly executive reports.
- Manage confidential HR and commercial records and documentation.
- Assist with event coordination, executive hosting, and VIP meetings.
- Keep the executive office running smoothly on a day-to-day basis.
Requirements
- Bachelor’s degree in Business Administration or a closely related discipline.
- At least 5 years of experience supporting a CEO, Managing Director, or Founder as an Executive Assistant.
- Prior work experience in the Food & Beverage industry is required.
- Good understanding of restaurant or hospitality operations.
- Strong English communication skills; Arabic will be considered an added advantage.
- Proficiency in Microsoft Office tools, including Excel, PowerPoint, Outlook, and Word.
- Ability to produce executive-level reports and presentations.
Additional Information
This is a full-time, on-site position based in Dubai, United Arab Emirates. The role involves handling highly sensitive information, supporting senior leadership, and coordinating across multiple stakeholders and departments.