CEO Assistant - Food & Beverage

Role Overview

We are looking for a seasoned Executive Assistant to support the CEO with high-level administrative, organizational, and strategic coordination tasks. This role is best suited to someone who has already worked directly with a CEO, Managing Director, or Founder in the Food & Beverage sector and can operate with discretion, speed, and strong attention to detail.

Key Responsibilities

• Deliver end-to-end executive assistance to the CEO.
• Oversee a busy calendar, schedule meetings and appointments, and manage travel planning.
• Arrange board and executive meetings, including agenda preparation and minute taking.
• Filter and manage incoming calls, emails, and other correspondence for the CEO.
• Draft reports, presentations, business proposals, and executive summaries.
• Work with department leaders to drive timely completion of CEO instructions.
• Track action items and ensure deadlines are met across teams.
• Protect confidential and sensitive company information.
• Communicate with suppliers, landlords, investors, and other external contacts as needed.
• Coordinate domestic and international travel, including visas, accommodation, and itineraries.
• Support special projects assigned directly by the CEO.
• Prepare recurring weekly and monthly executive reports.
• Manage confidential HR and commercial records and documentation.
• Assist with event coordination, executive hosting, and VIP meetings.
• Keep the executive office running smoothly on a day-to-day basis.

Requirements

• Bachelor’s degree in Business Administration or a closely related discipline.
• At least 5 years of experience supporting a CEO, Managing Director, or Founder as an Executive Assistant.
• Prior work experience in the Food & Beverage industry is required.
• Good understanding of restaurant or hospitality operations.
• Strong English communication skills; Arabic will be considered an added advantage.
• Proficiency in Microsoft Office tools, including Excel, PowerPoint, Outlook, and Word.
• Ability to produce executive-level reports and presentations.

Additional Information

This is a full-time, on-site position based in Dubai, United Arab Emirates. The role involves handling highly sensitive information, supporting senior leadership, and coordinating across multiple stakeholders and departments.