Administration Incoming Exchange (International Affairs)

About the Role

The Mobility Department at Hamburg University of Technology is dedicated to supporting students and staff planning study or work stays abroad, including managing financing options and assisting incoming exchange students from partner universities worldwide. This department administers various mobility and scholarship programs such as Erasmus and DAAD initiatives.

Responsibilities

• Manage the administration of Incoming Exchange student mobility programs (semester stays under Erasmus and worldwide schemes).
• Provide advice and ongoing administrative support to incoming exchange students before, during, and after their mobility period at TU Hamburg.
• Oversee the registration and processing of mobilities in the Mobility Online database.
• Coordinate the application process and selection in collaboration with study deaneries.
• Organize housing allocation for incoming exchange students in university dormitories.

Candidate Profile

Mandatory qualifications:

• University degree (Bachelor or equivalent) with a focus on international studies, social sciences, humanities, or business administration.

Preferred qualifications:

• Strong intercultural skills and excellent command of German and English (C1 level).
• Knowledge of university structures and procedural workflows, particularly in student mobility and international stakeholder engagement.
• Advanced computer proficiency (e.g., MS Office), with substantial experience using database-driven applications, especially Mobility Online.
• Deep understanding of student mobility programs and the specific needs and requirements of international students.
• Excellent communication, cooperation, teamwork abilities along with a client-oriented and friendly approach.

Our Offer

• Position in a stimulating, supportive, and respectful work environment.
• Flexible and family-friendly working conditions.
• Opportunity for remote work.
• 30 days of annual leave based on a five-day week schedule.
• Comprehensive professional development and training opportunities.
• Access to university sports facilities, the option to acquire the EGYM WellPass, and participation in health management programs.

Additional Information

Hamburg University of Technology centers its research, teaching, and technology transfer on human-centered technology development. It is committed to family-friendly, sustainable practices and pursues excellence across all research areas. The university promotes interdisciplinarity, innovation, regional focus, and international orientation.

With approximately 8,000 students, 110 professors, and 1,650 staff members, TU Hamburg boasts short decision pathways and close cooperation between its presidency, institutes, study deaneries, research focuses, and administration. The university fosters a modern leadership culture and values respectful collaboration.

Note on Security Clearance: The selected candidate may undergo a regular security check as per Hamburg's Security Check Law (Section 34a). This involves an inquiry by the state office regarding any relevant records, provided legal criteria are met.

Contact for inquiries: Marina Less, Phone: +49 40 30601 3866, Email: marina.less@tuhh.de

The university is an equal opportunity employer committed to diversity and inclusion, welcoming applications regardless of gender identity, ethnicity, nationality, age, religion, disability, sexual orientation, or social background.