Admin Assistant – Investment Banking Team, Frankfurt

About the Role

This position involves working as a full-time administrative assistant to support the investment banking team in Frankfurt. The role requires managing schedules, organizing meetings and travel, processing expenses, and handling team administrative tasks with a proactive and detail-oriented approach.

Key Responsibilities

• Efficiently handle calendar management for busy investment bankers.
• Coordinate travel arrangements including comprehensive travel itineraries.
• Communicate and coordinate with internal and external parties to organize client meetings and trip agendas.
• Process expenses and invoices promptly.
• Arrange meetings, book conference rooms and catering, register guests, and prepare necessary materials.
• Ensure compliance with regulatory requirements and obtain necessary approvals.
• Manage general team administrative duties such as photocopying, printing, attendance tracking, and phone message management.
• Maintain awareness of team priorities and deliver required support consistently.
• Promote knowledge sharing within the team and disseminate relevant information.
• Assist in organizing client events.
• Offer flexibility by supporting and covering tasks for assistant colleagues when needed.

Candidate Profile and Skills

• Fluency in German and English is mandatory.
• Previous experience as an assistant or in similar administrative or customer service roles.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Exceptional attention to detail.
• Excellent interpersonal and teamwork abilities, including collaboration with local and global assistant teams.
• Clear, concise, and confident communication skills.
• Proactive attitude, capable of taking initiative, following up independently, and seeking clarification when necessary.
• Strong work ethic combined with a positive mindset oriented towards growth.
• Ability to maintain professionalism and composure under pressure.
• Discretion and confidentiality in handling sensitive information.
• Proficiency with Microsoft Office applications such as Outlook, Word, and Excel.

About Goldman Sachs

Goldman Sachs is a premier global investment banking, securities, and investment management firm founded in 1869. Headquartered in New York with offices worldwide, the firm is dedicated to providing clients, shareholders, and communities with growth opportunities. The company values diversity and inclusion, offering professional growth, training, wellness, and mindfulness resources to all employees.

Diversity and Accommodation

Committed to equal employment opportunities and affirmative action, Goldman Sachs welcomes applicants of all backgrounds including female, minority, disability, veteran, sexual orientation, and gender identity groups. Reasonable accommodations for candidates with special needs or disabilities are provided during the recruitment process.