Senior Logistics Executive

About the Company

This role sits within a logistics and supply chain environment focused on coordinating goods movement, documentation, inventory, warehousing, and delivery operations to a high standard. The position also plays a key part in finding practical logistics solutions, meeting demanding timelines, and improving cost efficiency and operational performance.

About the Role

The Senior Logistics Executive owns end-to-end supply chain coordination, including documentation, inventory oversight, warehouse control, and timely product delivery. The position requires close attention to accuracy, compliance, service quality, and process improvement.

Responsibilities

Transportation and Storage

• Liaise with factory and sales teams to confirm goods are ready for dispatch.
• Work with carriers and freight forwarders to arrange shipments and issue transport instructions.
• Prepare clearance, freight forwarding, transport, and bill of lading documentation.
• Coordinate product receipts and shipments to and from the warehouse with strong focus on accuracy, speed, and time management.
• Organize freight deliveries and arrange local and international pickups.
• Resolve shipment flow problems, delivery delays, and quality issues such as damage or poor packing.
• Manage the storage and movement of materials while ensuring customer orders flow on time.

Supply Chain Management

• Source competitive freight rates across air, road, and sea transport.
• Track market logistics pricing and support spend reduction through supplier negotiation on cost and service agreements.
• Obtain quotations for import and export activity.
• Negotiate with approved suppliers on pricing, product specifications, warranties, delivery terms, and payment terms, and support resolution of invoice discrepancies.
• Maintain ongoing communication with suppliers.
• Help improve order-processing efficiency through both system-based and physical process improvements.

Regulatory and Compliance

• Follow shipping, receiving, and regulatory compliance procedures.
• Ensure all import and export movements comply with local customs, excise, and other applicable laws.
• Perform daily checks on inbound and outbound shipping records and receiving logs.
• Capture shipment information including weight, charges, and damage details.
• Escalate issues such as damage, shortages, and specification mismatches to management.
• Follow health and safety requirements at all times.
• Maintain compliance with export/import administrative rules.
• Develop procurement policies and processes for appointing external suppliers.
• Ensure transportation and storage services comply with local and international legal requirements.
• Keep operational records for tracking, delivery updates, payments, reporting, and audit needs.
• Handle legal matters related to transportation and distribution as needed.

Customer Management and Service

• Ensure customers receive responsive and high-quality service throughout order handling.
• Communicate with customers on procurement-related matters.
• Identify and address issues related to warehouse space and client deadlines.
• Resolve customer concerns linked to transportation or warehouse storage.
• Record and escalate customer service issues and shipping or receiving errors to the Operations Manager.
• Oversee the warehouse worker so customer needs are met.
• Support load preparation and manage inbound and outbound warehouse traffic.

Stock Control

• Maintain stock records in the company database.
• Organize warehouse storage space effectively.
• Place orders for packaged goods and inform warehouse staff.
• Create inbound and outbound orders.

Warehouse Management

• Keep inventory levels accurate and carry out periodic physical audits to match records with actual stock.
• Review and resolve stock differences, then implement corrective actions.
• Prepare and present inventory reports to senior management and external regulatory bodies.
• Work with sales, finance, and marketing teams to align inventory needs and order fulfillment.
• Build and implement inventory policies and procedures aligned with industry standards and regulations.

Team Management

• Set operational targets and work plans, then assign duties to team members.
• Review outcomes to measure sales operations success and logistics cost-saving efforts.
• Promote continuous improvement in sales operations processes.
• Support change management for new working methods, policies, and procedures.
• Handle complex issues that require detailed analysis of varying factors.

Qualifications

• A bachelor’s degree in business, transportation/logistics management, or an equivalent field is required.
• At least 5 years of experience in field operations and logistics is needed.
• Background in humanitarian aid or the logistics sector is preferred.
• Demonstrated ability to coordinate logistics solutions is essential.
• Strong working knowledge of Microsoft Excel and logistics or ERP systems is required.
• Experience in project and team management is needed.
• Capability to design systems and procedures is important.
• Strong negotiation ability is required.
• Comfort with numbers and sound decision-making skills are important.
• Must be accurate and detail-focused.
• Ability to work under pressure and meet deadlines is essential.
• Strong interpersonal skills and the ability to work with multiple stakeholders are required.
• Excellent communication and organizational skills are needed.
• Fluency in spoken and written English is required.

Additional Information

No salary or stipend details were provided for this role. The original posting also did not specify the number of vacancies, start date, or application deadline. A web address was included in the source, but it has been omitted here.