Senior Administrative Associate

Job Purpose

The Senior Administrative Associate is responsible for providing essential administrative and office support within a leadership office at the university, ensuring the smooth daily operation of the department. This role involves team management, coordinating schedules and communications, recording meeting minutes, preparing correspondence and documents in both Arabic and English, and supporting internal processes to facilitate efficient workflow and timely task completion.

Primary Responsibilities

• Handle daily administrative tasks including correspondence, document preparation, filing, receiving visitors, and responding to inquiries to maintain seamless departmental operations.
• Coordinate calendars, organize meetings, prepare agendas, take minutes, and follow up on action items as needed.
• Maintain organized records, shared files, and databases to ensure easy and accurate information retrieval.
• Manage incoming and outgoing communications, including emails, telephone calls, and internal requests.
• Print all outgoing letters and track their dispatch to relevant units in both Arabic and English.
• Support logistical coordination such as booking venues and preparing for events.
• Prepare and coordinate reports, presentations, and official documents following organizational standards.
• Assist with procurement requests, invoice processing, and basic data entry when required.
• Ensure confidentiality and proper handling of sensitive information and documents.
• Provide support to team members and contribute to improving administrative procedures and efficiency.
• Perform additional duties within the scope of work as assigned.

Qualifications and Experience

• Bachelor’s degree in Business Administration, Management, or a related field.
• At least 3 years of relevant experience in a similar role.
• Full proficiency in Arabic and English, including reading, writing, and speaking.
• Strong computer skills, particularly with Microsoft Office applications.
• Excellent personal attributes and communication skills.
• Ability to manage a team, prioritize tasks, organize workload, and work effectively under pressure.