Receptionist - Corporate Services, Group Legal

About Al-Futtaim Group

Established in the 1930s as a trading business, Al-Futtaim Group is now a leading diversified and privately owned regional enterprise headquartered in Dubai, UAE. The group operates through five main sectors: automotive, financial services, real estate, retail, and healthcare, employing over 35,000 staff across 20+ countries in the Middle East, Asia, and Africa. Partnering with over 200 esteemed global brands, the company emphasizes entrepreneurship, customer focus, and responsiveness to evolving societal needs while upholding values of respect, excellence, collaboration, and integrity.

Role Overview

The Receptionist position is integral to ensuring smooth daily office administration. Key duties include supporting supervisors and senior staff, facilitating communication with stakeholders, handling visitors professionally, and tackling operational tasks proactively to foster a positive environment.

Key Responsibilities

• Provide essential administrative support facilitating efficient office operations.
• Answer telephone calls, manage scheduling of meetings, and welcome visitors warmly.
• Perform clerical tasks such as filing, typing, copying, binding, and scanning documents.
• Coordinate and expedite administrative projects to meet operational requirements.
• Arrange travel logistics for senior employees, including flight, car, hotel, and dining reservations.
• Maintain courteous and professional communication across phone, email, and postal correspondence.
• Manage office inventory by monitoring supplies and liaising with vendors to maintain stock levels.
• Assist with preparing presentations and reports as needed.

Qualifications and Skills

• Bachelor’s degree in a relevant discipline is required.
• Previous experience in front desk reception or administrative roles.
• Advanced proficiency with Microsoft Office suite: Word, Outlook, PowerPoint, and Excel.
• Organizational skills capable of managing multiple priorities efficiently.
• Strong verbal and written communication abilities.
• Proactive attitude focused on creating welcoming experiences for visitors and colleagues.
• Exposure to Xero or MYOB accounting software is considered advantageous.

Additional Information

Candidates are encouraged to carefully assess their suitability before applying and submit a tailored and thoughtful CV to enhance their application. The recruitment process prioritizes alignment with Al-Futtaim's core values of Respect, Integrity, Collaboration, and Excellence. The Talent Acquisition team is dedicated to ensuring responsiveness and support throughout the hiring stages.