Marketing Events Specialist - EMEA

Company Overview

TRM Labs provides an intelligence platform dedicated to enhancing public safety and national security. Their technology aids organizations in identifying and disrupting criminal networks exploiting emerging technologies like cryptocurrency and AI. Trusted globally by over 600 government agencies and financial institutions in 75 countries, TRM addresses issues such as fraud, cybercrime, money laundering, and sanctions evasion.

Role Summary

The Marketing Events Specialist will be responsible for the end-to-end execution of regional Tier 2 and Tier 3 marketing events. This involves transforming sponsorship agreements into actionable plans, vendor coordination, managing deadlines, prepping internal teams, supporting event marketing efforts, overseeing onsite preparations, and handling post-event analysis and reporting.

Key Responsibilities

• Oversee assigned events from initial handoff through completion.
• Translate sponsorship details into detailed execution plans, timelines, deliverables, and deadlines.
• Simultaneously manage multiple event workflows efficiently.
• Coordinate with event organizers, venues, production partners, and vendors to ensure smooth operations.
• Identify potential risks or barriers early and communicate the need for support promptly.
• Organize logistics and onsite readiness including booth setup requirements like AV, internet, furniture, signage, and equipment.
• Manage shipment schedules for promotional materials and event assets.
• Assist with venue sourcing and logistics for ancillary events such as happy hours and meetups.
• Prepare Sales and field teams with necessary materials and support onsite.
• Handle day-of event logistics and swiftly resolve any execution challenges.
• Support event marketing activities including invitations, registrations, website promotions, social content creation, and internal communications.
• Create and manage registration pages using platforms like Splash and Luma.
• Coordinate design briefs for invitations, signage, booth graphics, and other marketing materials.
• Track creative requests to ensure timely delivery.
• Implement activations to boost attendee engagement and booth traffic.
• Produce clear "Know Before You Go" guidelines covering event agendas, logistics, responsibilities, and expectations.
• Maintain event calendars, communication channels, and update stakeholders regularly.
• Keep accurate event tracking in tools such as Notion.
• Manage event-related budgets by tracking spending, contracts, invoices, and vendor documents.
• Source swag and other purchases ensuring alignment with budget and branding.
• Complete detailed post-event reports including outcomes, follow-ups, and lessons learned.

Candidate Profile

• Proven experience in managing B2B conferences, trade shows, sponsorships, or field events.
• Ability to independently drive event management from handoff through to completion.
• Strong vendor coordination and production timeline management skills.
• Excellent project management with an aptitude for juggling multiple deadlines.
• High attention to detail and responsiveness.
• Effective written and verbal communication capabilities.
• Self-reliant while knowing when to escalate issues or seek support.
• Experience working cross-functionally with Sales, Marketing, Design teams, and external partners.
• Familiarity with event marketing, registration, and minor promotional communications.
• Knowledge of collaboration and event platforms such as Notion, Slack, Splash, and Luma.
• Willingness to travel regionally and attend occasional evening or weekend events.
• B2B technology industry experience is preferred though not mandatory.

Additional Details

• This role is a six-month contract position with potential for extension.
• Expected weekly commitment is between 20 and 30 hours, with variability depending on event cycles.
• The hourly pay ranges from 52 to 61 Euros per hour.
• Immediate availability required for interviews and onboarding.

Success Metrics

The ideal candidate will ensure all regional marketing events are executed with precision, timeliness, and professionalism. Their efforts will free up senior event leads to focus on strategic initiatives while ensuring flawless operational delivery of numerous smaller engagements.