Job description

About Dolden Wallace Folick LLP

Dolden Wallace Folick LLP is a prominent national specialty insurance law firm in Canada, specializing in insurance-related litigation with a focus on claims arising from specialty insurance lines. Recognized repeatedly as one of Canada’s leading Insurance Defence firms, it operates offices in Vancouver, Kelowna, Calgary, Toronto, Guelph, and Halifax. The firm values diversity, equity, and inclusion, promoting an environment where all partners, employees, and clients feel respected and included. It encourages attracting and advancing outstanding individuals, particularly those from historically under-represented groups in the legal profession.

Role Overview

This role is an excellent opportunity for an experienced professional motivated by a fast-paced litigation setting and collaborative teamwork. The firm is expanding and invites applications for the Intermediate Legal Administrative Assistant position to join the Vancouver office.

Key Qualifications and Skills

Graduation from an accredited Legal Administration Assistant, Paralegal, or Law Clerk program
Comprehensive understanding of legal principles, court procedures, and rules
At least five years of litigation experience, ideally within insurance defence litigation
Advanced proficiency in Microsoft Office applications
Experience with electronic file management systems, preferably iManage
Familiarity with the Elite 3E system

Primary Responsibilities

Manage and coordinate calendars, meetings, and appointments efficiently
Draft, format, proofread, and dispatch various communications
Open and close client files while maintaining meticulous records
Conduct conflict checks and legal searches
Maintain client and matter lists regularly
Prepare high volumes of legal documents and correspondence
Schedule court dates and discovery sessions; liaise with registries
Organize and prepare documents and materials for legal proceedings
Operate and maintain an effective electronic file management system and BF system
Compile litigation budgets
Perform various administrative support tasks such as arranging couriers, faxing, scanning, copying, and maintaining paper and digital filing systems
Carry out additional duties as assigned

Desired Attributes

Exceptional attention to detail and ability to prioritize effectively
Strong grammar and proofreading skills
Excellent verbal and written communication capabilities
Well-developed organizational and time management skills
Energetic self-starter who anticipates and initiates tasks
Client-oriented mindset with a passion for superior service
Creative problem-solving, decision-making, and deadline management skills
Ability to stay composed under pressure
Capability to work independently and collaboratively within teams
Availability for full-time work, Monday to Friday, 35 hours per week, with minimum office presence of three days weekly

Compensation and Benefits

Competitive salary ranging from $62,000 to $89,000 annually
Firm-paid extended health, dental, accidental death & dismemberment insurance benefits
Life and disability insurance coverage
Paid sick and personal leave
Employee Assistance Program
Registered Retirement Savings Plan (RRSP) matching
Fitness-related benefits

Additional Employee Advantages

Access to professional development and continuing education opportunities
Firm mentoring programs
Work-life balance commitments
Career growth prospects
Firm social events
Recognition through employment service awards
Flexible scheduling arrangements
Hybrid work environment

Intermediate Legal Administrative Assistant