Grants & Contracts Coordinator

About Hively

Hively is dedicated to fostering meaningful connections with families and communities in Alameda County by providing access to essential resources to ensure every child thrives. With a focus on subsidized childcare, mental health support, and inclusive community services tailored to diverse family backgrounds, we aim to positively transform lives for generations to come.

Team and Workplace Culture

Our diverse team embraces a wide range of experiences and expertise. We cultivate an inclusive and respectful environment that welcomes differing perspectives and promotes learning, listening, and collective growth to benefit families and staff alike.

Role Overview

We are looking for a meticulous and experienced Grants & Contracts Coordinator to manage the entire lifecycle of our grants and contracts within a growing nonprofit organization with a $70 million budget. This role involves ensuring compliance, accurate reporting, and timely submission across multiple funding sources including private foundations, government agencies, and corporations, directly supporting our mission.

Key Responsibilities

• Oversee the full grants and contracts lifecycle—preparation, submission, administration, and reporting—ensuring compliance with funder requirements, organizational policies, and industry standards.
• Collaborate with program directors and finance teams to develop competitive grant proposals including budgets and narratives that align with program goals.
• Monitor compliance with grant conditions, expenditure rules, and regulatory standards, managing reporting deadlines and preparing precise financial and narrative reports for funders.
• Maintain strong and effective communication with funders, addressing inquiries and resolving issues related to compliance, reporting, and program execution.
• Keep comprehensive records of grant documents such as applications, agreements, correspondence, and compliance reports, utilizing or developing management tools to track deadlines and finances.
• Coordinate internally with program staff, finance, and senior leadership to ensure timely and accurate grant fund usage, monitoring financial status to adhere to budgets.
• Assist with internal and external audit preparations by ensuring documentation is complete and complies with funding requirements.
• Provide training and support on grant management best practices and compliance policies to program staff and other team members.
• Perform additional related tasks as assigned.

Candidate Qualifications

• 3 to 5 years of grant management experience, preferably within nonprofits managing diverse funding such as government grants, private foundations, and corporate sponsors.
• Proven expertise in budgeting, financial reporting, and preparation of detailed grant reports.
• Familiarity with complex compliance standards, including government contracts and federal regulations like OMB Circulars and 2 CFR 200.
• Strong understanding of grant processes including proposal writing, compliance checks, and financial reporting.
• Excellent communication skills for effective interaction with funders, program teams, and leadership.
• Proficient with Google Suite and quick to adapt to new technologies.
• Exceptional attention to detail and organizational skills to juggle multiple priorities and deadlines effectively.
• Strong analytical capability to interpret financial data and ensure funding compliance.
• Highly proactive and able to work independently as well as collaboratively in team settings.
• Driven to achieve accurate, timely, and compliant results with sound problem-solving skills.
• Genuine passion for supporting the organization’s mission through skilled grants management.

Preferred Skills and Experience

• Bachelor’s degree in Nonprofit Management, Finance, Business Administration, Public Administration, or related discipline preferred.
• Grant management certification such as Certified Grants Management Specialist (CGMS) is advantageous.
• Experience using grant management and financial software like Foundant, Fluxx, Salesforce, Intacct, MIP, or Quickbooks is beneficial.

Benefits

• Full medical, dental, and vision insurance coverage for employees.
• Health and Dependent Care Flexible Spending Accounts.
• 14 paid holidays plus 4 flexible holidays including one's birthday.
• Generous paid time off exceeding three weeks annually.
• Tuition reimbursement up to $1,000 per year.
• Employee appreciation programs.
• Life and long-term disability insurance fully covered by the employer.
• 403(b) retirement plan and SEP-IRA with 5% employer contribution.
• Access to learning and development programs.
• Financial wellness resources providing unlimited access to personal financial advisors.
• Competitive salary ranges within the industry.
• Note: These benefits are for full-time, permanent staff only; part-time, temporary, contract, or internship roles typically do not qualify.

Additional Information

Hively welcomes candidates from all backgrounds and is an equal opportunity employer. Applicants of any education level, gender identity, sexual orientation, religion, ethnicity, age, disability status, veteran status, and socioeconomic background are encouraged to apply. Candidates must be authorized to work in the U.S. without visa sponsorship.

Our recruitment may employ AI tools to assist with application review and assessment; however, all final hiring decisions are made by humans. More information about data handling can be provided upon request.

Salary offers will be based on industry standards, applicant experience, specific skills, and internal salary alignment.