Executive Secretary to CEO

Overview

A prominent healthcare organization based in Abu Dhabi is in search of a highly skilled, proactive, and organized Executive Secretary to support the Chief Executive Officer. This role involves delivering high-level administrative and executive assistance to ensure seamless daily operations, efficient communication, organized scheduling, and aligned strategic priorities.

Key Responsibilities

• Oversee and organize the CEO's calendar including appointments, meetings, and travel plans.
• Develop and prepare executive correspondence, presentations, reports, meeting minutes, and other official documents.
• Serve as the main liaison between the CEO and both internal teams and external stakeholders.
• Prioritize and manage incoming communications such as emails, phone calls, and various requests.
• Coordinate board, executive committee, and leadership meetings, including agenda planning and monitoring follow-up actions.
• Safeguard confidential records and sensitive information with utmost discretion.
• Monitor and advance key projects, deadlines, and action items on behalf of the CEO.
• Collaborate with different departments to ensure smooth business operations and effective communications.
• Prepare briefing materials and background documentation for meetings and presentations.
• Ensure adherence to company policies and administrative protocols.

Candidate Requirements

• Bachelor’s degree in Business Administration, Management, Communications, or a related discipline.
• Between 3 to 5 years of experience in senior secretarial or executive assistant roles supporting C-suite executives.
• Exceptional organizational skills, capable of managing multiple tasks and priorities effectively.
• Fluent English communication skills both written and verbal; Arabic language skills are a significant plus.
• Proficient with Microsoft Office applications including Word, Excel, PowerPoint, and Outlook.
• Ability to manage confidential materials professionally and discreetly.
• Detail-oriented with strong analytical and problem-solving abilities.
• Prior experience in the healthcare sector is preferred.

Preferred Attributes

• Previous experience supporting CEOs, board members, or other senior executives.
• Demonstrated strengths in stakeholder relationship management and interpersonal communications.
• Skilled in meeting planning and minute documentation.
• Thrives in fast-moving, dynamic working environments.
• Maintains a professional demeanor, exemplifying integrity and confidentiality.
• Knowledge of healthcare governance and industry practices is advantageous.