Executive Secretary to Managing Director (Temporary Contract)

About Ascend Performance Materials

Ascend Performance Materials is a leading global provider specializing in high-quality plastics, fibers, and chemicals, with a strong presence in producing PA66 resin. Operating globally with a focus on safety, innovation, and performance, Ascend supports diverse markets including automotive, electrical, healthcare, and more. Their Irungattukottai plant near Chennai serves as a key manufacturing and operational facility.

Position Overview

This is a temporary contract role spanning 6 to 8 months for an experienced Executive Secretary to support the Managing Director (MD) at the Irungattukottai facility. The role demands a proactive professional adept at managing complex schedules and serving as the main communication hub for the MD’s office.

Primary Responsibilities

• Efficiently organize and manage the MD's intricate calendar, scheduling appointments, coordinating meetings, and resolving conflicts ahead of time.
• Plan and arrange comprehensive domestic and international travel logistics including flights, accommodations, visa processes, and ground transportation.
• Manage all incoming communication by screening calls, emails, and visitors; compose formal correspondence and electronic communications on behalf of the MD.
• Generate detailed presentations, spreadsheets, and meeting notes, while maintaining both physical and digital records with the utmost confidentiality.
• Facilitate seamless communication and coordination between the MD’s office, internal departments, global partners, and external clients.
• Provide administrative and secretarial support specific to the operational needs of the Irungattukottai plant as directed by the MD.

Required Qualifications and Skills

• Any graduate degree is required; secretarial practice certification is highly valued.
• At least 5 years’ experience supporting C-suite executives or Managing Directors, ideally within manufacturing, chemical, or multinational corporate settings.
• Advanced user of Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and proficient with virtual meeting platforms such as Teams and Zoom.
• Excellent English communication skills, both verbal and written; multilingual skills including Tamil and Hindi are a significant advantage.
• Outstanding organizational abilities, meticulous attention to detail, capacity to manage multiple tasks under pressure, and a commitment to executive confidentiality.

Additional Information

This contract is strictly temporary for 6 to 8 months. Candidates who are currently serving notice periods, on career breaks, or seeking interim consultancy roles are encouraged to apply. Preference will be given to applicants who can join immediately.