Executive Assistant to the Global CFO

Role overview

This position offers the chance to work closely with a progressive Global Chief Financial Officer and Company Secretary in a privately owned, fast-growing organisation with operations in Australia, Canada, the United States and the United Kingdom. The role is based in Dandenong South with a hybrid working arrangement.

You will act as a trusted partner to the CFO, providing senior-level executive support and helping drive strategic priorities across a broad global portfolio that includes Finance, Commercial Finance, Treasury, Tax, M&A, Legal, Compliance, Supply Chain, Property and Reporting. The role extends well beyond standard diary and travel administration and includes board support, governance coordination, executive communication and stakeholder management.

The CFO is highly focused on innovation and uses emerging technologies and AI to improve decision-making and productivity, so this role will suit someone who enjoys modern tools and is always looking for better ways to work.

Key responsibilities

• Deliver senior-level executive assistance to the Global CFO and Company Secretary and keep daily priorities running smoothly.
• Manage a demanding international calendar across several time zones, resolving conflicts in advance and protecting the CFO’s time.
• Organise domestic and overseas travel, including flights, hotels, visas, itineraries and important meetings.
• Handle inbox management and correspondence, including drafting replies and responding on the CFO’s behalf when suitable.
• Serve as the main contact for internal and external stakeholders, ensuring communication remains timely and professional.
• Support board, committee and executive meetings through scheduling, agenda preparation, document collation, presentations, minute taking and action follow-up.
• Prepare polished presentations, reports and briefing documents for the CFO, Board and senior leaders.
• Maintain accurate, secure and confidential records and documentation in line with governance expectations.
• Look for ways to improve processes and use technology and AI-enabled tools to strengthen efficiency and outcomes.

Candidate profile

You are an accomplished Executive Assistant who is comfortable operating in a complex, fast-moving environment and who enjoys working at a detailed level while interacting confidently with senior leaders.

• Extensive experience supporting senior executives, preferably a CFO or other C-suite leader, in a complex and fast-paced organisation.
• Proven ability to juggle multiple priorities across different teams and stakeholders while exercising sound judgement and discretion.
• Prior exposure to board or governance support, or company secretary work, is strongly preferred.
• Advanced capability with Microsoft Office tools, including Outlook, Word, PowerPoint, Excel and Teams, along with strong document handling skills.
• Strong digital awareness and an authentic interest in innovation and AI-supported ways of working.
• Highly organised with excellent planning, execution and attention-to-detail skills.
• Confident relationship builder who can work effectively with board members, executives and external partners.
• Strong commitment to confidentiality, professionalism and ethical behaviour.

Qualifications

A qualification in Business Administration or a related discipline is regarded favourably, but it is not mandatory.

Why this opportunity stands out

• Work in a high-impact support role directly to a Global CFO in an expanding international business.
• Gain valuable exposure to senior leadership, board activity and major strategic initiatives.
• Enjoy hybrid working, with a base in Dandenong South and flexibility to work from home and from other locations such as Mt Eliza when needed.
• Help shape how the CFO’s office operates, including the adoption of AI and modern productivity tools.

Application note

If you are a proactive, commercially minded Executive Assistant who wants to contribute to the centre of a global finance function, this opportunity may be a strong fit. Artificial intelligence tools may be used to support parts of the hiring process, such as application review, resume analysis or response assessment, but final hiring decisions are made by people. If you want more information about how your data is processed, you can contact the employer directly.