Executive Assistant to Senior Leadership (Future Opportunities)

Role overview

This position places you close to senior decision-makers in a fast-moving corporate setting, where accuracy, sound judgment, and confidentiality are essential. The role is designed for professionals who can keep operations running smoothly, help leaders stay focused on priorities, and contribute to efficient execution across the business. Candidates who register interest will be included in a talent pipeline for upcoming opportunities, with exposure to varied teams and room for long-term growth.

As an Executive Assistant, you will provide high-level administrative and coordination support to senior stakeholders. You will help manage daily priorities, strengthen working relationships, and support a collaborative environment that enables effective decision-making and smooth business operations.

Key responsibilities

• Handle complex diary management, ensuring meetings and commitments are arranged with clear priority.
• Organise travel within the country and abroad while following internal travel standards and policies.
• Support professional communication and coordination with both internal teams and external contacts.
• Prepare meetings by aligning agendas, assembling materials, and tracking follow-up actions.
• Serve as a dependable contact for stakeholders and help maintain productive working relationships.
• Work alongside business management and support functions to keep daily operations on track.
• Use internal systems accurately and promptly to maintain records and workflow.
• Identify upcoming needs early and solve scheduling or logistical issues before they escalate.
• Assist with projects and initiatives by coordinating tasks, monitoring progress, and supporting reporting.
• Use digital tools, including AI-enabled solutions, to improve administrative efficiency and working methods.
• Contribute ideas and actions that improve processes and strengthen team performance.

Required experience and skills

• Background supporting stakeholders in a corporate or professional services setting.
• Strong planning and time-management ability, with confidence in setting priorities.
• Excellent accuracy and the ability to manage several tasks at once.
• Clear written and spoken communication skills.
• Proven ability to build effective and trusted working relationships.
• Strong discretion and professionalism when dealing with confidential information.
• Self-starting attitude with solid problem-solving skills.
• Comfort working independently and adapting in a busy, changing environment.
• Willingness to adopt digital tools and learn new technologies that improve productivity.
• Strong Microsoft Office capability, especially Outlook, Excel, and PowerPoint.

Preferred background

• Experience supporting senior leadership teams.
• Exposure to highly complex and fast-paced workplace environments.
• Experience working across multiple stakeholders or business functions.
• Interest in operational excellence and ongoing process improvement.
• Familiarity with automation, digital tools, or AI-supported workflows.

About the employer

The company is a global financial services organisation known for advising corporations, governments, wealthy individuals, and institutional investors. Its approach is built on long-term trusted relationships and delivering strong outcomes for clients. The organisation also places major emphasis on its workforce, diversity, inclusion, and equal opportunity, and provides reasonable accommodations for applicants and employees who need them.

Team context

This role sits within Corporate Functions, a broad area that includes disciplines such as finance, risk, human resources, and marketing. These teams play a key role in supporting the wider business, clients, customers, and employees.