Executive Assistant to CEO and EGM Commercial & Property

Overview

The Airport Development Group is looking for a skilled Executive Assistant to offer high-level support to the Chief Executive Officer and the Executive General Manager of Commercial & Property. This senior role requires a professional who is highly organised, capable of managing multiple priorities, maintaining strict confidentiality, and communicating effectively with senior stakeholders including Board members, corporate partners, government officials, and internal teams.

Key Responsibilities

• Efficiently manage complex schedules, meetings, travel plans, and expense reports for the CEO and EGM Commercial & Property.
• Prioritise and organize incoming communications such as emails, calls, correspondence, and meeting requests.
• Prepare, format, and manage documents including Board papers, briefings, reports, presentations, and high-level correspondence.
• Coordinate meetings with internal and external stakeholders including government agencies, senior executives, and corporate partners.
• Assist with capital expenditure applications, invoice processing, and purchase orders using TechOne software.
• Oversee the Office Coordinator and support daily office operations.
• Organize corporate events, stakeholder functions, executive meetings, and related logistics.
• Serve as a communication link across Commercial Business Units to ensure clear information flow and follow-ups.
• Maintain comprehensive records, filing systems, and document management practices.
• Handle sensitive and confidential information with discretion and professionalism.

Required Qualifications and Experience

• Proven experience in a senior Executive Assistant or similar executive support role.
• Experience supporting high-level executives such as CEOs, Executive General Managers, Managing Directors, or Board Chairs.
• Proficiency in preparing and coordinating senior-level documents including Board papers and reports.
• Strong stakeholder engagement skills with experience liaising with senior executives, Board members, government officials, partners, and business leaders.
• Ability to exercise sound judgment, maintain confidentiality, and work effectively under time pressure.
• Advanced skills in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and document management systems.
• Excellent written communication skills, meticulous attention to detail, and capacity to monitor tasks to completion.
• Self-motivated, adaptable, and able to manage shifting priorities independently.
• Eligibility to obtain an Aviation Security Identification Card (ASIC).
• Capability to successfully pass an Australian Federal Police Check.

Desirable Attributes

• Educational credentials in Business Administration or related fields.
• Experience working with government or regulatory entities.
• Background in aviation, infrastructure, property, commercial, or corporate sectors.
• Knowledge of SharePoint and TechOne software.

About Airport Development Group

With a commitment to supporting communities across the Northern Territory, Airport Development Group is dedicated to safe and efficient airport operations. Our values-based culture enhances professional growth, work-life balance, and wellbeing, offering opportunities for development, leadership support, additional leave options, wellbeing programs, and salary packaging.

Your role will be essential in supporting senior leadership and contributing to ADG's goals of safety, compliance, service, and operational excellence.

Equal Opportunity and Inclusion

ADG strongly encourages candidates from Aboriginal and Torres Strait Islander communities, people with disabilities, and individuals from culturally diverse backgrounds to apply, embracing our principles of equality, diversity, and inclusion.

Additional Information

Applications should include a résumé and a cover letter outlining suitability for the position. Recruitment agencies should note that ADG does not accept unsolicited resumes and will not pay fees for candidates presented outside the authorized recruitment process.