Enrollment Technician - Enrollment Center

About Santa Clara Unified School District

Santa Clara Unified School District serves more than 15,000 TK-12 students, along with children in preschool and adult education programs. The district spans neighborhoods across Santa Clara, Sunnyvale, San Jose, and Cupertino. Its staff includes teachers, classified employees, and administrators who are known for experience, dedication, and a strong commitment to student well-being and academic readiness.

The district’s guiding vision emphasizes graduates who are resilient, future-ready, collaborative problem-solvers with the skills to succeed in a global community. Its Adult Portrait highlights eight values: being a world-leading professional, a student-centered lifelong learner, a creative and critical thinker, an adaptive forward thinker, a caring adult, an inclusivity champion, an equity advocate, and an empowering collaborator.

Role Summary

Under general supervision, the Enrollment Technician supports the Enrollment Center by handling registration and enrollment processes, preparing reports, performing data analysis, and helping develop procedures. This position requires strong organizational ability, accuracy, discretion with confidential information, and the ability to work effectively with the public and district staff.

Key Duties

The role involves creating and updating spreadsheets, Word documents, PDF forms, and databases; helping draft and revise registration and enrollment procedures; communicating with families and other stakeholders in person, by phone, and electronically; processing records and transcripts; applying established policies and procedures to make decisions; and collecting, reconciling, and sharing information with schools and district personnel.

Additional Requirements and Working Expectations

Successful candidates should bring excellent attention to detail, the ability to manage timelines and schedules, and a professional approach marked by tact, courtesy, and teamwork. The position also requires familiarity with public education systems, including related laws, policies, practices, and enrollment procedures, as well as strong English usage, spelling, grammar, punctuation, and report-writing skills.

Qualifications

An equivalent of an associate degree or higher is required. Candidates should have five years of experience and a high level of proficiency with Word or Google Docs, database tools, student information systems, Excel or Google Sheets, PDF applications, cloud-based applications, web-based applications, Outlook, and similar software. In addition, three years of progressively responsible clerical experience are required. Bilingual Spanish ability is preferred.

Important Notice

Applications that are incomplete or do not include current information may not be considered eligible for review.

Equal Opportunity

Santa Clara Unified School District maintains a nondiscrimination policy and does not discriminate based on race, color, national origin, sex, sexual orientation, gender identity, gender expression, disability, age, religion, height, weight, marital or family status, military status, ancestry, genetic information, or any other protected characteristic. The Title IX Coordinator is Stacy Joslin, 1889 Lawrence Road, Santa Clara, CA 95051.