Administrator – Full Time – HMP Woodhill (Ref: 19377)

Role overview

This position is located at HM Prison Woodhill in Milton Keynes (MK4 4DA). The role sits within a group profile that supports managers and frontline teams through transactional administrative work. It is a non-operational post, and depending on the area assigned, it may include contact with prisoners. There are no line management duties attached to this role.

The post is rotational, so once appointed, the successful candidate may be placed into a variety of administrative job descriptions during their career. Examples include roles across activity, business, employment, equality, mobilisation and transformation support, resettlement, healthcare, management coordination, offender management, people services, digital services, programmes, psychology, chaplaincy, safer custody, security intelligence, social and palliative care, substance misuse, and ID and banking support.

Key duties

• Keep accurate records organised, updated, and available for the area of work.
• Serve as the main contact for incoming communication, sorting and passing it to the right person or department.
• Prepare monitoring returns for the relevant area.
• Raise requisitions through the finance system and process them for the assigned function.
• Arrange awareness sessions and related coordination tasks.
• Prepare documents for managerial review and complete initial checks where needed.
• Work with stakeholders and partner agencies to make sure information is shared appropriately.
• Maintain databases, paper filing systems, and information logs, meeting agreed deadlines and producing reports when required.
• Gather information linked to Service Delivery Indicators (SDIs).
• Provide secretarial support to meetings, including agendas, minutes, and action points.

Skills and behaviours assessed

Selection is based on Success Profiles, with assessment of behaviours, strengths, and experience. The behaviours used in selection are changing and improving, communicating and influencing, delivering at pace, managing a quality service, and working together.

Security and vetting

Appointment is subject to a criminal record check and the required security clearance. The security level needed is counter-terrorist check. Anyone handling government assets must also complete baseline personnel security standard checks.

Nationality and eligibility

This role is broadly open to UK nationals, Irish nationals, eligible Commonwealth nationals, certain EU/Swiss/Norwegian/Icelandic/Liechtenstein nationals and their family members with settled or pre-settled status or a valid EUSS application, people with limited or indefinite leave to remain who could apply for EUSS on or before 31 December 2020, and Turkish nationals and eligible family members who have gained the right to work in the Civil Service.

Working in the Civil Service

Appointments are made on merit through fair and open competition in line with Civil Service Commission recruitment principles. The Civil Service promotes equality, diversity, inclusion, and a Disability Confident Scheme for applicants with disabilities who meet the minimum criteria. This vacancy is also part of the Great Place to Work for Veterans initiative.

Benefits

In addition to the salary, the employer contributes £8,432 toward the Civil Service Defined Benefit Pension scheme. The pension employer contribution rate is 28.97%.

• Learning and development opportunities.
• Flexible working options to support work-life balance.
• An inclusive workplace culture.
• Civil Service pension with employer contribution.
• Annual leave.
• Public holidays.
• Season Ticket Advance.

Application guidance

Artificial intelligence may be used to support an application, but every statement and example must be truthful, accurate, and drawn from the applicant’s own experience. If plagiarism or misrepresentation is identified, the application may be withdrawn and internal candidates may face disciplinary action.

Applicants may save a copy of the advert for their records, as the posting will no longer be available after closure.

Contact information

Job contact: SSCL Recruitment Enquiries Team
Email: moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk
Telephone: 0345 241 5358

Recruitment team email: moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk

Additional information

Recruitment is governed by the Civil Service Commission’s Recruitment Principles. If a department is believed to have breached those principles, applicants should first contact SSCL. If the role was advertised outside the Civil Service and the response remains unsatisfactory, a complaint may be taken to the Commission.