Administrative Support Specialist

About Olea Kiosks

Olea is a prominent manufacturer specializing in self-service kiosk solutions, serving sectors like healthcare, retail, hospitality, and government. The company is dedicated to quality, teamwork, and ongoing enhancement to create products that streamline daily customer interactions and boost engagement.

Role Overview

We seek a well-organized, approachable, and proactive Administrative Support Specialist to represent our office and deliver key administrative assistance across various departments including Human Resources, Sales, Accounting, and executive leadership. This position ensures smooth daily operations and offers a diverse, collaborative work environment.

Key Responsibilities

• Greet and serve visitors, clients, vendors, and applicants with professionalism and outstanding customer service.
• Manage incoming phone calls by answering, screening, and directing them appropriately.
• Oversee inbound and outbound mail and package logistics.
• Maintain the cleanliness and organization of conference rooms, common areas, and the overall office.
• Assist with coordinating employee meals, celebrations, and company-wide events.
• Monitor and restock supplies for the office, kitchen, and janitorial needs.
• Arrange service appointments for office equipment and coordinate with facility vendors.
• Provide comprehensive administrative support to Human Resources, Sales, Accounting, and top executives.
• Support HR with administrative tasks such as projects, compliance, inspections, business licensing, and registrations.
• Assist Accounting with invoice management, documentation, and remote check deposits.
• Help Sales with logistics for trade shows, shipping coordination, and tracking demo equipment.
• Prepare correspondence, reports, spreadsheets, and essential business documents.
• Organize electronic and paper filing systems efficiently.
• Coordinate meetings, schedules, materials, catering needs, and follow-up actions.
• Contribute to special projects and undertake additional administrative duties as required.

Importance of This Role

The Administrative Support Specialist functions as the administrative backbone of our office, ensuring daily organizational tasks flow seamlessly. This enables all departments to concentrate on customer service, employee support, and fostering the growth of Olea.

Why Join Olea?

At Olea, you will become part of a cooperative team where your efforts significantly impact the company daily. We prize professionalism, innovation, teamwork, and continuous progress while offering chances for learning, advancement, and career development in a supportive setting.

Compensation & Schedule

• Status: Full-Time, Non-Exempt (Hourly)
• Work Hours: Monday through Friday, 7:30 a.m. to 4:00 p.m.
• Work Location: On-site at our Cerritos, California facility
• Hourly Starting Pay: Between $23 and $25

Candidate Requirements

• Minimum education: High school diploma or equivalent
• Between one and two years of experience in administrative roles, reception, or office coordination
• Excellent customer service and interpersonal communication skills
• Strong verbal and written communication abilities
• Proficient with Microsoft Office suite including Word, Excel, and Outlook
• Highly organized with effective time management skills
• Exceptional attention to detail
• Capable of handling multiple tasks efficiently in a fast-moving environment
• Demonstrates professional judgment and discretion managing confidential matters
• Positive mindset and team player attitude
• Effective problem-solving skills and adaptable to change
• Bilingual proficiency in English and Spanish is considered an advantage

Employee Benefits

• Competitive hourly wage starting at $23
• Comprehensive health coverage including medical, dental, and vision plans for employees and their families
• Additional insurance options covering life, critical illness, hospitalization, accidents, cancer, and pet insurance
• 401(k) retirement plan to facilitate future financial planning
• Paid time off including vacation, sick leave, and holidays
• Supportive team-oriented culture in a family-owned company atmosphere
• Opportunities for professional development and career growth
• A positive work culture emphasizing collaboration, humor, and a relaxed environment without rigid corporate formality