Administrative Assistant - Child Health and Child Protection

Overview

An opening is available for an Administrative Assistant to join the Child Health and Child Protection administrative team, providing essential support to Children’s Services within Fife. This position involves comprehensive secretarial and administrative assistance to the Child Protection team, including aiding forensic and specialist medical examination reporting processes alongside routine administrative responsibilities.

Key Responsibilities

The postholder will be responsible for delivering office support within a multidisciplinary environment, managing concurrent tasks effectively, and exercising initiative within defined boundaries. Ensuring confidentiality in compliance with data protection and NHS Fife policies is crucial.

Candidate Profile

Applicants should possess prior administrative experience, preferably gained in healthcare or community service settings. Excellent organizational and communication skills, strong attention to detail, and the ability to handle sensitive information discreetly are essential. Proficiency with Microsoft Office is required, and familiarity with NHS systems such as MORSE, Datix, and other audit or data management tools is advantageous.

Working Conditions

This is a permanent full-time role operating Monday through Friday. A flexible, proactive approach and the ability to work under pressure and meet deadlines in a busy setting are necessary.

Additional Information

NHS Fife insists all employees have legal authorization to work in the UK. Candidates must confirm their right to work in their applications. The organization promotes flexible working and family-friendly policies and actively supports candidates with disabilities, long-term conditions, or neurodivergence through reasonable adjustments in recruitment.

Pre-employment checks will verify work eligibility according to UK Visa and Immigration requirements. Sponsorship under a Skilled Worker/Health & Care Worker Visa is only potential if the employer is a licensed sponsor and if the salary meets the required threshold.

Application Integrity

Applicants are encouraged to represent their genuine skills and experience authentically. Use of AI tools like ChatGPT or Copilot is permitted for planning or grammar but answers must be personal and original. Applications relying solely on AI-generated content risk withdrawal.

Equality and Diversity

NHS Scotland is dedicated to fostering a diverse, equitable workforce where each employee feels respected and empowered. Applications from all backgrounds are welcome.