Administrative Assistant 4 - College of Sciences Dean’s Office

Overview

The University of Nevada, Las Vegas (UNLV) is seeking an Administrative Assistant 4 to provide comprehensive administrative support to faculty in the College of Sciences Dean's Office. This fully on-site role at the UNLV Maryland campus involves financial grant management, human capital management support, budget and expense reconciliation, and support for faculty hiring and visa documentation processes.

Key Responsibilities

• Manage grant-related administrative tasks including pre- and post-award financial tracking, budget analyses, and expense reconciliation.
• Support hiring and termination of temporary employees and assist with visa document preparation for foreign researchers in coordination with the Office of International Student and Scholar Compliance.
• Assume office management duties and act as liaison for Department Chairs or School Directors during staff absences, ensuring timely completion of business processes and communication with various university departments like HR, Payroll, Enrollment Services, Registrar, and Provost's Office.
• Utilize platforms such as Workday, MyUNLV, Archibus, Microsoft Office, and SalesForce to manage data, prepare analytical enrollment and financial reports for forecasting purposes.
• Train other classified staff and students on front office operations.
• Oversee purchasing and accounting functions while applying UNLV guidelines for procurement, payment processing, and reimbursements.
• Monitor budgets and analyze departmental accounts, managing expense appropriateness across various fund types including state, special fee, gift, and grant funds.

About the College of Sciences

The College serves around 3,000 students offering bachelor's, master's, and doctoral degrees across four departments and one school. With roughly 130 full-time faculty, the College offers a diverse curriculum blending scientific principles with practical knowledge across 10 majors and 7 minors.

Minimum Qualifications

• High school diploma or equivalent.
• Four years of progressively responsible experience in administrative or program support roles, including duties such as providing administrative assistance to management, secretarial tasks, communication coordination, staff supervision, and information research; or one year experience as an Administrative Assistant III in Nevada state service; or equivalent combined education and experience.

Preferred Qualifications

• Previous experience in higher education settings.
• Ability to multitask effectively in a dynamic, fast-paced environment.
• Familiarity with Workday, PeopleSoft, Microsoft Office Suite, and project management, with demonstrated aptitude to learn new software systems.
• Experience supervising staff.

Compensation and Benefits

Salary is set at Grade 29 Step 1, equating to $50,153.76 annually. The position includes a competitive total rewards package with paid time off, sick leave, holidays, comprehensive medical, dental, and vision insurance, retirement and voluntary benefits, no state income tax, and tuition discounts for employees and eligible family members across Nevada System of Higher Education institutions.

Additional Perks

• Employee recognition and appreciation initiatives.
• Discounts on UNLV athletic events and statewide employee purchase programs.
• RebelCard discounts usable on and off campus.
• Health and wellness programs provided at no cost.
• Opportunities for career advancement including leadership roles.
• Community engagement via shared-interest groups and professional development.
• Comprehensive onboarding program titled Rebels: Onboard.
• Veteran support resources and dedicated contact channels.

Diversity, Equity, and Inclusion Commitment

The position supports UNLV’s values of diversity, equity, and inclusion, fostering a respectful workplace guided by the university’s campus values and Rebel spirit.

Application Instructions

Applicants must provide a cover letter and detailed resume explicitly referencing qualifications relevant to the job criteria. Veterans should include applicable official documentation (e.g., DD-214). All attachments must be included during application submission as incomplete materials will not be considered. The recruitment may close early depending on application volume; applications are to be submitted electronically via Workday. For inquiries or application support, contact UNLV Human Resources.

Equal Opportunity Statement

UNLV is committed to providing a workplace free from unlawful discrimination and harassment in compliance with federal and state law. The university encourages applications from women, minorities, veterans, and others underrepresented in its workforce. Title IX protects against sex discrimination in educational programs and employment.