Administrative Assistant 3, University Police Department

Overview

The University of Nevada, Las Vegas (UNLV) invites applications for the position of Administrative Assistant 3 within the University Police Department (UPD), Southern Command. The selected candidate will be responsible for managing and coordinating records and property/evidence functions with precision and confidentiality.

Key Responsibilities

This role involves overseeing the accurate receipt, logging, classification, maintenance, retention, and secure storage of official records. The incumbent will also coordinate and supervise the documentation, tracking, and handling of property and evidence, ensuring compliance with all applicable legal and departmental policies. Duties include maintaining organized record systems, monitoring chain of custody documentation, supporting audits, and facilitating prompt retrieval and authorized release of records and evidence.

Qualifications and Skills

Applicants must have graduated from high school or possess equivalent education, along with a minimum of three years of increasingly responsible experience relevant to the role, covering areas such as complex records maintenance, public and customer relations explaining policies and regulations, financial/statistical document preparation, and supporting staff and management projects. Alternatively, one year of experience as an Administrative Assistant II in Nevada State service or an equivalent combination of education and experience is acceptable.

Preferred qualifications include experience supporting law enforcement or public safety operations, managing property and evidence, handling police or criminal justice records, and digital evidence management including video/audio redaction. Familiarity with public records requests involving confidential/criminal justice data is also favored.

Essential skills include understanding of evidence handling protocols and chain of custody, meticulous attention to detail, confidentiality management, and proficiency in evidence management systems, Microsoft Office, and Google Workspace. Strong communication, interpersonal abilities, and capability to work both independently and collaboratively are necessary.

Certifications & Licenses

A valid Nevada driver's license is required. Certification in property and evidence management (such as from the International Association for Property and Evidence) is preferred and must be obtained within the first year of employment.

Salary and Benefits

The position corresponds to Grade 27 Step 1 with a starting salary of $46,207 annually. Benefits include competitive compensation packages, paid annual and sick leave, holidays, comprehensive health insurance including medical, dental, and vision, no state income tax, retirement plans, voluntary benefits, and tuition discounts for employees and their families within the Nevada System of Higher Education.

Additional Perks

• Flexible work scheduling (dependent on departmental needs)
• Employee recognition initiatives
• Opportunities for personal and professional growth
• Discounted tickets to UNLV athletics events
• Access to discounted rates at the Student Wellness Recreation Center
• Statewide employee purchase program discounts
• RebelCard discounts for on- and off-campus purchases
• Wellness programs available to all faculty and staff at no cost

Application Information

Applicants must submit a cover letter and detailed resume outlining qualifications and experience. Veterans should include DD-214 or other applicable documentation. All documents must be attached at the time of application submission. The recruitment will remain open until filled. Incomplete applications will not be considered.

Applicants should note that applications cannot be saved once started; ensure all required documents are available before starting. Applications submitted after the closing of the recruitment will not be accepted.

Diversity, Equity and Inclusion

The University supports a diverse and inclusive workplace and expects employees to maintain a respectful and positive work environment.

Equal Opportunity and Title IX

UNLV is committed to nondiscrimination on age, disability, gender, military status, sexual orientation, gender identity, genetic information, national origin, race, color, religion, and sex. The university adheres to Title IX regulations ensuring nondiscrimination in education and employment.

Safety and Security

UNLV prioritizes community safety and security. Relevant annual security and fire safety reports are available online.

Additional Notes

• This role requires a criminal background check.
• Verification of academic credentials will be conducted upon hiring.
• Applicants may need to demonstrate job-related skills during the recruitment process.
• A valid driver's license is necessary for positions requiring driving duties and must be maintained throughout employment.
• The work schedule may vary according to organizational demands.