Accounts Payable Specialist

Position Overview

The Accounts Payable Specialist position reports directly to the Accounts Payable Team Lead. This is a fixed-term role lasting one year within the Finance Shared Service Centre supporting accurate and timely processing of supplier invoices for entities managed by the centre.

Key Responsibilities

• Process supplier invoices daily to ensure timely payments.
• Complete monthly reconciliations of creditor statements accurately.
• Resolve supplier inquiries promptly to maintain smooth vendor relations.
• Develop and nurture positive working relationships with suppliers, team members and colleagues.
• Generate monthly reports including aged creditor summaries, late payment analysis, and Accounts Payable KPIs, sharing these insights with relevant stakeholders.
• Contribute to ongoing process improvements and initiatives to streamline the Accounts Payable function within the FSSC.
• Perform additional administrative duties as assigned by the Accounts Payable Team Lead.

Required Skills and Experience

• Proven experience in a high-volume Accounts Payable environment; prior Shared Services exposure is favourable.
• Strong numerical and analytical capabilities ensuring precision.
• Exceptional attention to detail producing high-quality output.
• Proficiency in Microsoft Office applications, especially Excel, Word, and PowerPoint.
• Familiarity with the SUN accounting software is an advantage but not a requirement.
• Ability to learn swiftly and work independently with minimal supervision.
• Highly motivated with a track record of meeting deadlines collaboratively within a team.
• Organised and solution-focused, capable of managing multiple tasks concurrently.
• Demonstrates perseverance and commitment to completing objectives thoroughly.
• Maintains a strong internal control mindset and confidently challenges processes when needed.
• Excellent interpersonal skills for effective communication and relationship building.
• An interest in horse racing is beneficial but not essential.

Core Competencies

Customer Focus

• Understands both internal and external customers, adapting interactions accordingly.
• Delivers high-quality service with professionalism, respect, and responsiveness.
• Resolves customer issues at first contact and escalates only when necessary.
• Possesses comprehensive knowledge of processes affecting customers and can explain them clearly.

Developing Self

• Seeks feedback actively to improve performance and identifies skill gaps.
• Engages with managers and teammates to support personal development.
• Builds self-awareness through curiosity, listening, and knowledge sharing.
• Identifies career opportunities and prepares accordingly.
• Utilises internal resources to understand wider organisational and role context.

Energy & Pace

• Demonstrates a positive, success-driven mindset and understanding of goals.
• Appreciates importance of deadlines, striving to exceed expectations with attention to detail.
• Prioritises activities effectively and seeks guidance when uncertain.
• Accountable for task completion, showing enthusiasm and adherence to procedures.

Innovation & Change

• Approaches tasks with positivity and proactively considers improvements.
• Offers solutions rather than focusing on problems.
• Regularly reviews processes for efficiency and suggests enhancements.
• Adapts methods to improve task completion and embraces new technologies.

Leadership

• Takes responsibility for own tasks, demonstrating initiative and energy.
• Exemplifies enthusiasm aligned with organisational purpose.
• Employs creative problem-solving strategies.
• Seeks to learn about other functions to improve own performance.

Teamwork

• Approachable and willing to assist colleagues.
• Supports teammates facing pressure and views deadlines collectively.
• Cultivates strong relationships within the team and with stakeholders.
• Shares knowledge openly and embraces learning from peers.
• Maintains respect for self, team members, cross-functional colleagues and organisational goals.

Additional Information

Horse Racing Ireland is committed to equal opportunity employment and provides necessary reasonable accommodations during the interview process for candidates requiring them.