Administrative Assistant

About the Role

This contract assignment is for an Administrative Assistant who will support executive operations, client scheduling, travel coordination, onsite event planning, and other administrative work. It is a strong fit for someone who is comfortable keeping complex details organized and helping teams stay aligned in a fast-moving remote setting.

The person in this role will partner closely with an Executive Assistant, providing scheduling and administrative backup for executive leadership, client-facing teams, and People Operations initiatives.

Work schedule: East Coast business hours.

Key Responsibilities

The role covers calendar management, travel support, event logistics, and general administrative assistance.

Calendar and Scheduling

• Assist the Executive Assistant in maintaining executive leadership calendars that change often and require careful coordination.
• Manage scheduling for external meetings with client-facing teams.
• Update calendars, arrange meetings, and confirm scheduling details with precision and professionalism.

Travel and Expense Support

• Help organize domestic travel, including bookings and lodging arrangements.
• Prepare and monitor monthly expense reporting for executive leadership.
• Keep receipts organized and follow reimbursement steps accurately and on schedule.

Event and Onsite Coordination

• Support onsite events and internal team gatherings.
• Reserve meeting rooms and arrange accommodations when needed.
• Handle catering coordination for meetings and events.
• Investigate and compare venues for team dinners, client meetings, happy hours, and similar occasions.

Administrative Coverage and Support

• Provide backup support for the Executive Assistant during absences to maintain continuity.
• Work comfortably with people at different levels, with varied communication styles and perspectives.
• Assist the People Operations team with administrative projects when required.
• Treat confidential and highly sensitive information with care and discretion.

Requirements

• Previous experience in an administrative support position.
• Background working with a startup or small technology company.
• Proven ability to manage complicated calendars.
• Experience supporting onsite events, meeting logistics, and venue research.
• Excellent attention to detail and a strong accuracy standard.
• Solid internal and external scheduling ability, especially for calendars that change frequently.
• Comfort using Microsoft Outlook and Slack.
• Strong organization skills and the ability to perform well in a dynamic, fast-paced environment.
• Good prioritization skills and a track record of meeting deadlines.
• Flexibility to adapt quickly as priorities shift.
• Reliable follow-through while balancing several responsibilities at once.

Compensation

Pay is offered at $25 to $35 per hour.