Administrative Assistant

Role Overview

Everyday Coffee Company is a fast-growing Dunkin’ franchise partner with new store openings happening across several states every year. To support that pace of expansion, the business needs strong administrative help and well-run internal operations.

The company is hiring an Administrative Assistant to provide organized, detail-focused support for onboarding, project coordination, and broader corporate functions. This position assists the C-suite with scheduling and travel, onboarding and compliance coordination, systems administration, internal communication, and cross-functional project support.

The right person will be proactive, dependable, service-minded, and comfortable working in a busy environment where accuracy and follow-through matter.

Impact of the Role

• Keeps daily administrative work running smoothly in a growing organization
• Ensures records and documentation are maintained accurately
• Supports clear communication and coordination across teams and locations
• Provides reliable assistance to leaders and employees in a high-growth setting

Core Responsibilities

Administrative and Office Support

• Deliver everyday administrative support to the People Team and company leadership
• Handle calendars, meeting scheduling, conference coordination, and related logistics
• Draft agendas, presentations, correspondence, and internal messages
• Arrange travel, events, and team activities when needed
• Act as a polished point of contact for employees, vendors, and external partners

People Team Support

• Assist with HRIS platforms such as ADP, Oracle HCM, Workday, and UKG
• Help coordinate onboarding, offboarding, job changes, and promotions

Process Support

• Support recruiting and hiring activities as required
• Improve administrative workflows and overall organization
• Track data related to headcount, training, and compliance tasks

Qualifications

• At least 2 years of experience in administrative support, office coordination, or a similar role
• Strong planning, organization, and time-management abilities
• Hands-on experience with HRIS tools such as ADP, Workday, UKG, or Oracle
• Excellent written and spoken communication skills
• Strong accuracy and attention to detail
• Comfort using Microsoft Office applications including Outlook, Word, Excel, and PowerPoint

Key Competencies

• Highly detail-oriented
• Well organized and dependable
• Friendly, service-focused, and approachable
• Strong accountability and follow-through
• Calm, professional, and adaptable

Benefits

• Competitive pay based on experience
• Potential bonus eligibility, where applicable
• 401(k) plan
• Medical, dental, and vision coverage
• Paid time off
• Opportunities for growth and leadership development
• Chance to help build foundational systems in a high-impact role