Administrative Assistant (Part-Time)

About the Role

We are looking for a dependable and meticulous Administrative Assistant to join our team on a part-time, remote basis. This role involves providing regular administrative support to ensure smooth daily operations within the business. Working approximately 20 hours per week, the ideal candidate will be highly organized, proactive, and capable of managing multiple administrative functions effectively while collaborating with colleagues.

Key Responsibilities

• Offer administrative assistance to managers and team members.
• Manage calendars, schedule meetings, and coordinate appointments.
• Create, format, and edit various business documents such as reports, correspondence, and spreadsheets.
• Maintain and organize electronic filing systems to keep documents current.
• Perform accurate data entry and uphold records across internal platforms.
• Oversee shared email inboxes by responding to or directing inquiries appropriately.
• Facilitate meeting logistics including agenda preparation, note-taking, and sharing follow-up materials.
• Assist with travel planning and processing expense reports when necessary.
• Support special projects and general administrative duties as assigned.
• Manage office supply orders and coordinate vendor services when applicable.
• Communicate professionally with internal teams, clients, and external partners.
• Safeguard confidentiality when handling sensitive information.

Qualifications and Experience

• High school diploma or equivalent is required; postsecondary degrees are advantageous.
• Preferably 1–3 years of experience in administrative or office support roles.
• Experience working remotely or in hybrid settings is beneficial.

Skills and Abilities

• Exceptional organizational and time management capabilities.
• Strong verbal and written communication skills.
• Attention to detail and accuracy in tasks.
• Ability to prioritize and juggle multiple responsibilities simultaneously.
• Excellent customer service and interpersonal skills.
• Self-motivated with the ability to work independently while maintaining teamwork.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and comfortable with virtual collaboration platforms.
• Adaptable and willing to learn new software and administrative systems.
• Reliable and dedicated to producing quality results.

Work Schedule and Benefits

This part-time position involves roughly 20 hours weekly with a flexible schedule to meet business requirements. Available benefits include medical, dental, vision, life insurance, short-term disability, optional voluntary benefits, an Employee Assistance Program, commuter benefits, and participation in a 401(k) plan. Paid leave options such as Paid Sick Leave and other legally mandated leaves may be provided along with holiday pay contingent on eligibility.

Equal Opportunity and Privacy

We are an Equal Opportunity Employer welcoming veterans and individuals with disabilities. Candidates are encouraged to review the company's Candidate Privacy Information Statement regarding data usage policies.