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Role Overview

We seek a tech-oriented and highly organized Facility Coordinator to manage and enhance facilities operations across multiple locations. This position involves more than just routine coordination; it requires establishing systems, optimizing processes, and creating standard operating procedures (SOPs), collaborating closely with external vendors to guarantee consistent and effective maintenance services.

Key Responsibilities

Manage preventive and corrective maintenance activities across several sites.
Communicate and coordinate with vendors and contractors to ensure prompt and high-quality service delivery.
Monitor maintenance requests and ensure their completion.
Assist in implementing maintenance tracking systems.
Help create straightforward SOPs and workflow procedures.
Identify opportunities to increase operational efficiency and transparency.
Maintain records of facilities and maintenance tasks.
Track service schedules and history of maintenance.
Support the generation of basic reporting and tracking dashboards.
Occasionally provide audiovisual setup for meetings and events, with training provided.
Assist with event setups as needed.

Candidate Requirements

Diploma in Facilities Management, Engineering, Business, or a related discipline.
Between 1 and 3 years of experience in facilities management, operations, or coordination roles.
Proficient with digital platforms such as Excel, SharePoint, and Microsoft 365.
Strong organizational skills with the ability to manage multiple tasks from inception to completion.
Keen interest in learning about systems, SOP creation, and process enhancements.
Effective communication abilities and a proactive work ethic.

Benefits of This Position

Chance to develop systems rather than just implement existing processes.
Experience managing operations across multiple sites.
Hands-on involvement in digitalization and process improvement projects.
Clear advancement opportunities within Facilities, Operations, and Systems roles.
Work within a supportive team environment.

Ideal Candidate Profile

Someone who thrives in structured and organized environments and enjoys refining processes.
Curiosity about digital tools and system functionalities.
Individuals eager to grow beyond routine coordination and into broader operational roles.

Facility Coordinator