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Overview

This opportunity is based in a central Wellington location and is offered as a 6-month contract with flexible working arrangements.

Role Summary

The position involves acting as a reliable support partner to senior executives and board members. The successful person will help manage time, priorities, and commitments while delivering strong administrative and coordination assistance.

Key Duties

You will handle complex calendars, organise meetings and travel, draft agendas and briefing notes, track correspondence, and make sure leaders are fully prepared for important engagements. The role also includes supporting onboarding activity, keeping key records and registers up to date, assisting with finance-related administration, and helping the wider executive function operate efficiently.

Candidate Profile

The ideal applicant will have prior experience supporting executives or senior leaders, along with strong capability in diary management, meeting coordination, and travel arrangements. You should be confident balancing several priorities and deadlines, communicate clearly in writing and verbally, and bring excellent organisation and a sharp eye for detail.

Discretion, professionalism, integrity, and the ability to build strong working relationships are essential. Comfort working with a range of stakeholders and proficiency with Microsoft Office are also important. Experience in the public sector, or familiarity with government settings, would be an advantage.

Working Style

This role suits someone who is calm, adaptable, and happy to work in a fast-moving environment where priorities may shift quickly. You should use initiative, apply good judgement, and consistently deliver a high standard of service.

Additional Information

Central city location
6-month contract
Flexible working available
Applicants must have the legal right to work in New Zealand

Executive Assistant

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