Site Administrator

Role overview

An established construction client in Cork is hiring an experienced Site Administrator to keep a busy project office running efficiently. The position focuses on administrative coordination, document control, site communication, and day-to-day support for project and safety teams.

Key duties

• Set up, maintain, and continuously update the central record system for all site data, documents, and operational paperwork.
• Handle health and safety coordination on site, including inductions for employees, subcontractors, and service providers.
• Act as the point of contact with the Health & Safety Authority.
• Assist safety staff in carrying out the Safety Management System.
• Arrange site audits and weekly monitoring visits.
• Serve as Client Liaison Officer on allowances, extras, specifications, and general queries.
• Oversee handover files connected to property registration.
• Manage certification and registration records, including Homebond, Operation & Maintenance, Quality, Environmental, and BCAR documentation.
• Prepare progress updates for Project Managers.
• Complete documentation in line with ISO requirements.
• Process materials and plant orders via the procurement team and ensure purchase orders are raised.
• Plan site deliveries and help maintain efficient operating levels.
• Check deliveries, sign them off, and reconcile orders against delivery dockets.
• Enter GRNs in the COINS system.
• Keep site logs, reports, and registers up to date.
• Organise site inductions and maintain attendance and personnel records.
• Track safety equipment and PPE registers.
• Coordinate hiring and off-hiring of plant with site management.
• Deal with site enquiries and provide a professional welcome to visitors.
• Carry out general administration such as scanning, filing, typing, email handling, meeting coordination, and basic Excel tasks.

What the employer is looking for

The ideal candidate will bring at least 3 years of experience in a site administration role within a construction office or a similar environment. Strong MS Office ability is essential, and prior exposure to COINS is helpful though not mandatory. The role also requires a solid understanding of health and safety legislation, excellent organisation, accuracy, communication skills, and the ability to work independently or as part of a team.

Additional information

A competitive salary will be offered based on strong site experience.

Terms and conditions

Applications are handled through the employer’s recruitment process. If this opportunity is not the right fit, the company invites suitable candidates to get in touch for a confidential career discussion.