Working Student - Event & Marketing (all genders)

Overview

This role involves assisting in crafting memorable experiences by supporting event planning and execution activities, working closely with the Event Manager. You'll organize logistics, communicate with stakeholders, and help produce post-event content for marketing channels.

Event Coordination & Operations

• Research and coordinate with vendors including venues, catering, equipment, technology, design, and decoration to ensure smooth event preparation.
• Maintain and regularly update vendor contact information and CRM entries.
• Benchmark competing events and scout locations for venues.
• Manage registration processes, RSVP tracking, and communication with guests.
• Support collaboration with partners, sponsors, and institutions for seamless events.
• Assist with scheduling events internally and announcing them.
• Prepare on-site materials such as name badges, signage, and printed resources.
• Manage ordering and inventory of event supplies and giveaways.
• Set up and dismantle event spaces including signage, seating, and technical equipment.
• Document events through photographs and notes for internal reference.
• Collect feedback via forms and surveys, and help analyze attendance, feedback, and outreach metrics.
• Reconcile invoices and maintain accurate budget tracking.
• Archive event materials and visual content systematically and generate reports on communications and press impact.

Marketing & Communication Support

• Assist in enhancing brand visibility across channels and communication platforms.
• Support storytelling around company events and the journeys of startups involved.
• Contribute to content research and monitor current trends.

Candidate Profile

• Enrolled in a related degree program such as event management, communication, marketing, hospitality, or a comparable field.
• Some initial experience in events, hospitality, or project coordination, either personal or through internships.
• Strong organizational skills with careful attention to detail, able to manage multiple priorities under tight deadlines while maintaining a calm and friendly demeanor.
• Structured, proactive, and solution-focused professional approach.
• Dependable and eager to learn new tools and topics.
• Excited by rapid professional growth in a meaningful work environment.
• Capable of working independently and managing task priorities efficiently.
• Fluent in German and English languages.
• Genuine enthusiasm for startup ecosystems, DeepTech, or innovation sectors.

Additional Advantages

• Basic familiarity with Canva, video editing, or social media management.
• Copywriting abilities.

Company Culture and Benefits

• Immediate responsibility and autonomy, empowering you to shape your role and impact from day one.
• Flexible hybrid work environment with mandatory office days on Mondays and remote options on other days.
• Engagement in projects addressing significant challenges in AI, climate technology, and related fields.
• A collaborative, diverse, and ego-free culture with English as the company language, ensuring inclusivity.
• Attractive working conditions including 30 days of vacation annually, public transport ticket (Deutschlandticket), a centrally located office, an international team, and choice of hardware.

About Impossible Founders

Impossible Founders is a pioneering DeepTech startup incubator in Germany focused on translating advanced scientific innovations into impactful companies. Our work spans cutting-edge sectors such as Artificial Intelligence, Quantum Technologies, advanced materials, and Green Technology. We welcome applicants from all backgrounds as diversity strengthens our team.