Vice President of Finance & Administration

Overview

The Vice President of Finance and Administration acts as a key strategic advisor to the President and executive team by delivering financial insights, operational recommendations, and analytical support that drive business decisions, enhance profitability, and improve organizational performance.

Core Responsibilities

• Direct finance functions including budgeting, forecasting, cash flow oversight, and financial reporting.
• Formulate long-range financial plans to enable business expansion, acquisitions, and capital investments.
• Manage accounting processes, payroll, accounts payable/receivable, tax compliance, and audits.
• Monitor profitability across business segments such as hauling, aggregates production, and materials sales.
• Analyze operating expenditures including fuel, fleet upkeep, equipment usage, labor, and quarry activities.
• Handle banking partnerships, financing arrangements, and capital budgeting for equipment and facility needs.
• Ensure adherence to financial reporting mandated by environmental, OSHA, DOT, MSHA, EPA, and other regulatory agencies.
• Oversee administrative departments including HR, IT, risk management, insurance, and office operations.
• Implement internal controls and drive enhancements in financial systems and operational procedures.
• Provide thorough financial analysis and strategic advice to the CEO, owners, and leadership team.
• Optimize organizational structure by assessing reporting lines, administrative workflows, departmental coordination, and staffing plans aligned with operational goals.
• Advance organizational strategies to promote cross-functional cooperation, refine processes, and support sustained operational success.
• Develop and lead high-performing teams by reinforcing accountability, collaboration, and continuous improvement culture.
• Mentor managers and employees, fostering succession planning, career development, clear performance standards, and empowerment.
• Create and administer employee compensation and incentive plans aligned with corporate strategy.
• Design performance-driven incentive programs with measurable KPIs, regularly evaluating and adapting these to boost productivity, engagement, retention, profitability, and operational excellence.

Desired Skills and Knowledge

• Extensive understanding of cost accounting, fleet management metrics, inventory valuation, and project/job costing.
• Proficiency with ERP and accounting software including QuickBooks and advanced financial modeling capabilities.

Experience and Education

• Minimum of 10 years progressive financial leadership experience, ideally within construction, aggregates, mining, transportation, or heavy equipment sectors.
• Bachelor's degree in Accounting, Finance, or Business Administration; CPA certification required.
• Public accounting background advantageous.

Preferred Qualifications

• MBA is a plus.
• Experience with MatHaul ERP is beneficial.

Interview Process

• Initial phone screen with HR lasting 15–20 minutes.
• First onsite interview comprising HR Lead and VP Partner, approximately 1 hour in duration.
• Final interview includes Owner and Leadership Team, lasting around 90–120 minutes.