US Onboarding and Compliance Specialist

About Quadrant Technologies

Quadrant Technologies is an established IT services and product development company supporting digital transformation for clients across the US. With more than ten years in the industry, the organization has built a reputation for delivering technology solutions, maintaining sustainability-focused practices, and demonstrating strong corporate citizenship. Its global presence includes offices and operations in Vancouver, San Jose, Dallas, Guadalajara, Costa Rica, Charlotte, Edison, Dublin, London, Warangal, Hyderabad, Bangalore, and Singapore. The company is also recognized as a Microsoft Gold Partner, an SAP Partner, and a Microsoft 365 Reseller.

The business is driven by a Centre of Excellence that combines technology strategy and consulting with continuous innovation and research. The team focuses on helping clients move through their digital transformation journey with practical, scalable solutions that support growth and long-term success.

Role Overview

This position is for an Onboarding and Compliance Specialist based in Hyderabad, India, working from the office. The role supports US-based hiring and contractor operations by managing onboarding, compliance checks, documentation, and process adherence. It is a full-time role that works from 9:30 PM to 6:30 AM PST. The position reports to the VP of Operations and/or the HR Manager and sits within the Human Resources / Compliance function.

The ideal candidate will be highly organized, detail-oriented, and comfortable working in a fast-moving IT services environment. A strong understanding of US employment regulations, staffing workflows, and compliance practices is important for success in this role.

Key Responsibilities

• Handle the complete onboarding cycle for new hires by collecting documents, validating records, coordinating background checks, and making sure all legal steps are completed.
• Work with IT, HR, and Legal teams to arrange equipment, system permissions, and introductions needed for new team members.
• Create, update, and maintain onboarding materials for employees, contractors, and consultants.
• Run new hire orientation sessions so employees understand company policies, culture, and compliance expectations.
• Keep employee records accurate, complete, and aligned with US legal and industry requirements.
• Track changes in federal and state labor laws in the US and apply updates to HR practices as needed.
• Coordinate compliance checks for IT staffing and consulting assignments, including I-9 verification, E-Verify, and tax documentation.
• Partner with legal and operations teams to confirm that contractors and vendors meet all contractual and compliance obligations.
• Maintain current files for employee documentation, compliance certificates, and other important records.
• Support audits and reporting related to employee files, immigration paperwork, and certifications.
• Safeguard confidential and sensitive information in line with privacy requirements such as GDPR and CCPA.
• Assist with visa and work authorization processes, including H-1B and L-1 cases, and ensure filings are completed on time.
• Coordinate with immigration attorneys and outside agencies for work permit and visa-related matters involving non-US employees.
• Review onboarding workflows regularly and suggest improvements that increase efficiency, employee experience, and compliance accuracy.
• Build and refine internal compliance checklists and procedures to take a proactive approach to risk prevention.
• Deliver compliance training to employees, managers, and contractors.
• Serve as the main contact for compliance questions and issues raised by employees or management.

Requirements

• Bachelor's degree in Human Resources, Business Administration, or a related discipline.
• At least 3 years of experience in onboarding and compliance, preferably in IT services or another fast-paced environment.
• Strong knowledge of US employment laws and regulations, including FLSA, ADA, and EEOC standards.
• Prior exposure to immigration and visa processes such as H-1B and L-1 is strongly preferred.
• Understanding of IT staffing and consulting workflows will be an advantage.
• Excellent organizational ability with careful attention to detail.
• Strong spoken and written communication skills.
• Ability to manage multiple priorities in a dynamic, high-pressure setting.
• Comfort using HRIS platforms, Microsoft Office, and related business tools.

Perks and Benefits

• Competitive compensation package
• Health insurance and additional employee benefits
• Opportunities for professional development

Additional Information

Location: Hyderabad, India, office-based

Working hours: 9:30 PM to 6:30 AM PST

Department: Human Resources / Compliance

Reporting line: VP of Operations / HR Manager

Employment type: Full-time

Application note: Interested candidates may send their CV by email with the subject line Onboarding and Compliance Specialist Application.

Email: Muskan.d@quadranttechnologies.com