Senior Executive Administrator - Operations & Business Support

Role Overview

We are seeking a proactive and highly organized Senior Executive Administrator to support daily operations and business functions in Abu Dhabi. This full-time position involves comprehensive executive assistance as well as managing business setup, compliance, finance coordination, HR administration, and stakeholder relations. The successful candidate must be detail-focused, able to juggle multiple tasks while maintaining confidentiality and professionalism.

Key Responsibilities

• Provide extensive administrative support to the business owner or managing director, managing calendars, meetings, travel, and correspondence.
• Prepare reports, presentations, and minutes, ensuring key action items are tracked and timely followed up.
• Handle the entire process of company formation, branch registrations, licensing, visa processing, permits, and regulatory compliance in coordination with relevant authorities and service providers.
• Oversee daily business operations, enhance administrative workflows, monitor office facilities and vendors, and track projects to meet deadlines.
• Coordinate financial activities such as invoices, payments, purchase orders, and expense monitoring; prepare financial summaries and support banking documentation.
• Assist HR processes including recruitment documentation, onboarding, personnel record maintenance, leave tracking, training schedules, and company policy coordination.
• Engage with vendors, negotiate contracts, and maintain strong relationships with suppliers, government bodies, and business partners.
• Manage office procurement, filing systems, document control, and assist with operational reports and additional executive-assigned duties.

Candidate Requirements

• Bachelor’s degree in Business Administration, Management, Finance, or a related discipline.
• 3 to 5 years of progressive experience in executive administration, office management, operations, or business support roles.
• Fluency in Arabic is essential.
• Previous experience supporting senior-level executives or business owners is required.
• Familiarity with UAE business setup, licensing, and government regulations is highly desirable.

Desired Skills

• Excellent organizational, multitasking, and coordination capabilities.
• Strong business acumen and commercial awareness.
• Sound knowledge of financial and administrative practices.
• Analytical mindset with good problem-solving abilities.
• Exceptional written and verbal communication skills.
• Advanced proficiency in Microsoft Office Suite; ERP or accounting software experience preferred.
• Ability to work autonomously with integrity and discretion.

Additional Qualities

• Self-motivated, proactive, and detail-conscious professional.
• Trustworthy, dependable, with the ability to make sound decisions and ensure effective follow-up.
• Comfortable working in a dynamic, fast-paced environment requiring adaptability.

Why Work With Us?

• Work directly with senior business leadership gaining exposure across operations, finance, compliance, and strategy.
• Experience a fast-moving, diverse role with continuous learning and growth opportunities.
• Engage in a stimulating work environment where no two days are the same.