Senior Administrative Associate, Organizing Leadership Team

Role overview

This is a remote, full-time position in the United States supporting senior leaders in an organizing-focused, mission-driven environment. The role serves as an essential operations partner, helping leadership stay coordinated, organized, and responsive while handling a mix of administrative, scheduling, and communication responsibilities.

You will work closely with senior directors and other stakeholders to keep calendars aligned, meetings prepared, travel arranged, and follow-up items tracked. The position also includes support for team coordination, internal communication, special initiatives, and high-priority projects where confidentiality, accuracy, and flexibility are important.

What you'll do

• Manage calendars, schedule meetings, and keep priorities organized for senior organizing leadership.
• Assemble meeting materials, capture notes, and document action items and next steps clearly.
• Arrange travel details such as transportation, lodging, and other on-the-ground logistics for leaders and team gatherings.
• Handle expense reports by submitting, monitoring, and resolving them accurately and on time.
• Help maintain smooth communication across teams through updates, priority emails, and coordination support.
• Contribute to special projects, campaigns, and events that demand strong attention to detail and discretion.
• Assist with distributed work streams and external convenings so logistics and operations run smoothly.

What the role requires

• About 2 to 3 years of experience in administrative support, operations, coordination, or executive assistance within a fast-moving environment.
• Strong ability to juggle multiple tasks and shifting priorities without losing track of details.
• Clear written and spoken communication skills paired with careful attention to accuracy.
• Comfort handling confidential and sensitive information with professionalism.
• Hands-on experience managing complex schedules, leadership meetings, and travel planning.
• Working knowledge of Google Workspace or comparable productivity and collaboration platforms.
• Good relationship-building skills and the ability to work well with cross-functional teams and senior stakeholders.
• A proactive, independent approach with the judgment to anticipate needs before they are raised.

Compensation and benefits

The position pays an annual salary of $83,900 and follows a standard 40-hour workweek. It is fully remote within the United States.

• Remote flexibility for candidates based in the United States.
• Full-time schedule with a structured 40-hour week.
• Chance to support high-impact, mission-oriented organizing work at a national level.
• Exposure to senior leadership and cross-functional strategic work.
• Collaborative culture centered on equity, inclusion, and teamwork.
• Opportunities to contribute to special projects, events, and other visible initiatives.

Application and review process

This role is shared on behalf of a partner organization that oversees applications and the next steps. Applications are reviewed through an AI-assisted matching process that helps identify candidates who best align with the role’s core requirements before being passed to the hiring team for final decisions.

Data and hiring notice

By applying, you consent to the processing of your personal information for candidate evaluation and sharing relevant details with the employer, in line with applicable data protection laws. AI tools may be used to support parts of the hiring workflow, such as resume review or response analysis, but human reviewers make the final hiring decisions.