Proposal Writer - US Government IT Services

Job Overview

We are looking for a skilled Proposal Writer with expertise in US Government IT Services to join a leading IT firm. This full-time position is based in Gurugram, India, with onsite and remote work options available. The role follows US EST shift timings, roughly from 6:00 PM to 3:00 AM IST.

Responsibilities

• Craft clear, compelling, and compliant proposal documents tailored to US State and Federal Government IT solicitations.
• Develop multiple proposal sections including executive summaries, technical and management plans, staffing, quality assurance, past performance, corporate experience, and solution narratives.
• Transform complex technical solutions into accessible, benefit-driven content for evaluators.
• Ensure alignment with solicitation requirements, scoring methods, and organizational objectives, articulating value propositions and win themes effectively.
• Edit and enhance content from subject-matter experts to improve clarity and persuasiveness.
• Analyze solicitations such as RFPs, RFQs, RFIs, and task orders to identify mandatory requirements and compliance risks.
• Create and maintain compliance matrices, content plans, and writer assignments; verify every proposal conforms to solicitation criteria through thorough compliance checks.
• Collaborate closely with business development, capture managers, technical SMEs, recruiters, and pricing teams through interviews and content development sessions.
• Participate in proposal kickoff, solution discussions, and multiple review cycles including Pink, Red, and Gold Team reviews to incorporate feedback and maintain quality standards.
• Maintain proposal content repositories, templates, and documentation, ensuring version control and ongoing improvements in proposal development processes.

Required Qualifications

• 5 to 12 years of hands-on experience in government proposal writing, specifically for IT services and technology consulting contracts.
• Proficient in drafting responses to US State and Federal Government solicitations including RFPs, RFQs, RFIs, and task orders.
• Experience composing executive summaries, technical approaches, management and staffing plans, and solution narratives.
• Strong grasp of proposal compliance rules, evaluation criteria, and evaluator-centric writing techniques.
• Familiarity with IT domains such as software development, cloud computing, data analytics, cybersecurity, infrastructure, digital transformation, and enterprise technologies.
• Excellent command of English with superior writing, editing, and proofreading capabilities.
• Skilled at extracting information from technical experts and converting it into compelling proposal content.
• Adept at managing multiple proposals under tight deadlines with strong attention to detail.
• Bachelor’s degree or equivalent professional experience is mandatory.

Preferred Qualifications

• Experience preparing proposals for both State and Federal government clients.
• Knowledge of SLED procurement and federal acquisition regulations.
• Understanding of federal proposal components and evaluation methodologies.
• Experience with IT consulting, application development, cloud migration, data analytics, cybersecurity, ERP, infrastructure, or managed services proposals.
• Familiarity with government contract vehicles (IDIQs, BPAs, GWACs) and task order responses.
• Proficiency with proposal management tools like SharePoint, Microsoft Teams, Loopio, GovWin, and Salesforce.
• Exposure to large-scale, multi-agency IT programs.
• APMP certification or formal training in proposal writing is advantageous.

Additional Information

• Shift timings: US EST hours (~6 PM to 3 AM IST).
• Location: Gurugram, India with onsite/remote options.