Proposal Production Coordinator

Role overview

Steer is hiring a Proposal Manager to own the planning, coordination, production, and quality control of the firm’s proposals. The position focuses on making every submission persuasive, fully compliant, and delivered within deadline, while also improving internal tools and workflows that help the team win more work.

You’ll collaborate with technical leaders, marketing, and senior leadership to turn ideas into polished submissions and to build repeatable proposal practices. High-priority proposals will be produced in InDesign, while other materials will be prepared in Word or Google tools.

Proposal production and coordination

This portion of the role accounts for about 75% of the work.

• Own the full proposal lifecycle from kickoff through submission.
• Track timelines, milestones, deadlines, and RFP/RFQ requirements across several active pursuits at once.
• Coordinate with technical leads and other contributors to keep content moving and maintain quality.
• Draft, revise, and assemble proposal copy so it is clear, consistent, and aligned with client needs.
• Run compliance checks to confirm every submission meets the stated requirements.
• Organize review cycles such as pink, red, and gold team reviews to raise the quality of the final product.
• Handle final formatting, packaging, and delivery of proposals.

Strategy and content development

This part of the role represents about 25% of the work.

• Improve proposal effectiveness by maintaining and updating templates, resumes, and project profiles.
• Work with leadership on positioning, key messaging, and win themes.
• Document lessons learned and refine proposal workflows over time.
• Help build reusable content libraries that make future proposals faster and more consistent.
• Use AI tools to improve speed and consistency in proposal development.

Additional responsibilities

• Provide support to the broader sales and marketing team as needed to help cover team responsibilities.

Location and work setup

This is a full-time remote role. It may also be based in one of Steer’s North American offices: New York City, Toronto, Vancouver, Los Angeles, or Washington, DC.

Compensation and benefits

The role offers a salary range of USD 65,000 to 70,000 per year, plus benefits.

• Medical, dental, and vision coverage
• 3% 401(k)/RRSP contribution
• Discretionary annual bonus
• Paid time off that includes vacation, public holidays, sick leave, and volunteering days — up to 44 days per year in the US and 47 days per year in Canada
• Group Share Incentive Plan that lets employees participate in the firm’s long-term success
• Commuter benefits for US employees

Growth and culture

Steer emphasizes curiosity and ongoing development. Team members are encouraged to keep learning, expand their capabilities, and take on opportunities that strengthen their impact and career growth through structured programs and on-the-job learning.

The company describes its environment as collaborative and intellectually curious, with work that creates real-world improvements in how people move and connect. Employees also benefit from working alongside experts focused on the future of mobility and cities, along with the flexibility to build a consulting career aligned to their goals.

Commitment to fairness and inclusion

Steer says it hires based on capability rather than background or pedigree. Its interviewers are trained to run fair, inclusive hiring processes, and the company welcomes applicants from all legally protected backgrounds. Accommodations are available during the hiring process and throughout employment so that everyone can participate fully.

Application and interview process

Applications should include a resume and a cover letter explaining your interest in the role and your background.

The hiring process is structured and skills-based, and not every applicant will move forward at each step.

• Stage 1: an initial 30-minute Zoom interview with the hiring and reporting manager to discuss background, interest, and fit.
• Stage 2: a 60-minute Zoom team interview and portfolio review with team members to explore experience in more depth.
• Stage 3: a short design exercise completed by a small group of finalists, followed by anonymous review from the team.
• Stage 4: a 30-minute final conversation by Zoom or in person with leadership to review role expectations, team fit, and compensation.

Additional information

Candidates are encouraged to apply even if they do not meet every qualification listed.

The application notes that this is a hybrid in-person/remote environment in terms of working style and that self-motivation is important for success in the role.

High-priority and high-value proposals will be created in InDesign, and InDesign experience is preferred and required for the role. Other design tools such as Canva may also be used, and training/support can be provided. AI proficiency is required.