Project Secretary

About the Role

We seek a skilled and proactive Project Secretary to become a vital part of our team in Abu Dhabi. This position supports the operational framework of our project team by managing travel arrangements, offering comprehensive administrative support, and utilizing specialized systems such as SAP and ADP to facilitate effective project delivery.

Key Responsibilities

• Organize and coordinate business travel including visa processing by liaising with embassies and consulates, arrange accommodations, and oversee site visits for employees, expatriates, and resident clients.
• Serve as a Super-user for managing Time Sheets and handle procurement-related documentation such as Purchase Orders, Frame Agreements, and Progress Certificates within SAP and travel management platforms.
• Oversee project documentation protocols through SharePoint, manage project-related communications, reconcile expense reports, and maintain thorough filing systems.
• Provide back-office support by assisting project teams, monitoring stock levels, tracking orders, and preparing statistical summaries for Project Managers and Directors.

Qualifications & Requirements

• Demonstrated experience as a Project Secretary or Project Support Administrator within EPC, Oil & Gas, or Engineering sectors.
• Technical proficiency with SAP (especially Purchase Orders), Travel Management Tools, SharePoint, and the Microsoft Office suite.
• Fluent professional English communication skills.
• Educational background preferably in Foreign Languages, Human Sciences, or related disciplines.
• Currently residing in the UAE, with availability to join within a 30-day notice period, targeting a mid-October start.