Administrative Assistant, Team Business Operations / Sport

About League One Volleyball (LOVB)

League One Volleyball is transforming the landscape of women's sports. Founded in 2019, LOVB is a mission-oriented sports, training, and media organization aiming to revolutionize volleyball in the United States by empowering female athletes across generations. Volleyball boasts significant achievements with triple Olympic gold medals and is the leading girls' youth sport, with approximately 38 million current and past players in the U.S., mostly female. Despite its popularity, volleyball remains largely overlooked by traditional sports investors and media. LOVB capitalizes on this by developing a strong club network and an integrated professional league supported by a digital platform that fosters participation, fandom, and empowerment of girls and women involved in volleyball.

Position Summary

This role as an Administrative Assistant within Team Business Operations and Sport offers high-level administrative and operational support to senior leaders, specifically the Vice President of Team Business Operations and the Chief of Sport. The successful candidate will be a key collaborator, enabling efficient priority management, cross-departmental coordination, and execution of league activities. Candidates must be detail-focused, proactive, able to handle multiple tasks in a dynamic setting, and embody excellent communication, judgment, and discretion.

Key Duties and Responsibilities

• Deliver comprehensive executive assistance including calendar management, meeting scheduling, travel coordination, itinerary preparation, and expense processing for the Vice President and Chief of Sport.
• Generate correspondence, presentations, reports, agendas, and other materials for executive use.
• Track action items to ensure timely completion of initiatives and serve as a primary point of administrative contact for related operations.
• Coordinate and monitor cross-functional projects, maintaining detailed project schedules, tracking progress, and collaborating with internal teams to achieve timely outcomes.
• Support departmental planning, budgeting, and operational tasks as required.
• Arrange and facilitate recurring meetings and committee sessions, including preparation of agendas, materials, minute-taking, documentation of decisions, and follow-up communication to ensure action items are addressed.
• Assist in organizing league-wide events, workshops, and special meetings by managing logistics like registration, travel arrangements, vendor liaisons, venues, catering, and event materials, including on-site support and post-event reporting.
• Maintain and update operational documentation such as manuals, playbooks, templates, policies, and shared resources to ensure organized and accessible information.
• Help draft and distribute communications to clubs, team operators, and internal stakeholders while managing documentation and file organization within shared platforms.
• Address inquiries from teams and internal departments, improve administrative processes, and support special projects as assigned.

Required Qualifications and Skills

• Bachelor’s degree in Business Administration, Sports Management, or a related discipline.
• Minimum of three years’ experience in executive-level administration, project coordination, operations, or sports management.
• Proven capability in handling complex meeting arrangements, event planning, travel coordination, and multi-stakeholder projects.
• Strong proficiency with Google Workspace, Microsoft Office, and project management software such as Asana, Monday.com, Smartsheet, or Airtable.
• Exceptional organizational skills, ability to manage multiple priorities, and excellent attention to detail.
• Effective written and oral communication skills combined with sound judgment, confidentiality, and the ability to work independently and collaboratively across teams.

Work Environment and Additional Information

This role operates in a fast-moving, dynamic startup or professional sports setting with frequently changing priorities. The position is fully remote and exempt. Candidates should be comfortable adapting to evolving demands and working collaboratively with cross-functional teams.