Personal Assistant to Managing Director

About the Company

Our client is an Irish-owned construction project management consultancy with a strong international footprint. For over two decades, they have delivered complex, high-profile projects across multiple sectors, earning recognition for high quality, innovation, and lasting client relationships.

Role Overview

Due to business growth, they are seeking a highly organised and proactive Personal Assistant dedicated to supporting the Managing Director. This role is hybrid, requiring 1-2 days/week in the South Dublin office and remote working the rest of the time, including supporting during travel to various locations.

Regular travel is part of the position; thus, a full, clean driving licence and personal vehicle access are mandatory. Working hours are Monday to Friday, with occasional flexibility beyond normal business hours.

Key Responsibilities

• Provide complete personal and administrative support to the Managing Director.
• Efficiently manage a demanding and often changing schedule, including diary management and meeting coordination.
• Organise domestic and international travel, accommodation, transportation, and detailed itineraries.
• Prioritise and filter emails, phone calls, and correspondence to ensure urgent issues are promptly addressed.
• Coordinate meetings for internal teams, clients, and company events as needed.
• Welcome visitors and maintain a professional reception experience.
• Assist with the smooth daily office operations, ensuring an organised workplace.
• Manage office supply orders and oversee general office facility requirements.
• Support administrative needs of the wider team when required.
• Build and maintain strong relationships with clients, suppliers, and colleagues, acting as a trusted liaison for the Managing Director.

Essential Qualifications & Attributes

• At least 3 to 5 years’ experience in roles such as Personal Assistant, Executive Assistant, Senior Administrator, or Office Manager.
• Outstanding organisational and time management capabilities, managing multiple priorities simultaneously.
• Excellent communication skills, both written and verbal.
• Advanced Microsoft Office skills, including Outlook, Word, Excel, and PowerPoint.
• Professional and confident demeanor when interacting with clients and colleagues at all levels.
• High discretion when handling confidential and sensitive commercial information.
• Strong attention to detail and a proactive, adaptable, problem-solving approach.
• Ability to work independently with minimal supervision while anticipating the needs of a busy Managing Director.
• Must hold a full, clean driving licence and have access to a personal vehicle.

Desirable Experience

• Background in construction, engineering, property, architecture, or professional services.
• Experience supporting senior executives or business owners in fast-paced commercial settings.

Additional Information

This standalone PA role requires comfortable independent working rather than supporting as part of a broader administrative team and includes managing some personal tasks for the Managing Director.

What’s Offered

• Competitive annual salary between €65,000 and €75,000 depending on experience.
• Annual discretionary bonus scheme.
• Hybrid working arrangement with flexibility.
• Opportunity to work very closely with an experienced Managing Director in a respected growing consultancy.
• Varied and autonomous role within a collaborative work environment.
• Excellent prospects for long-term career development.