Personal Assistant to the Managing Director

About the Company

The hiring organisation is an Irish-owned construction project management consultancy with a strong international footprint. Backed by more than two decades of experience, it delivers complex and high-profile work across multiple sectors and is well regarded for quality, innovation, and long-standing client partnerships.

Ongoing business expansion has created a need for an experienced, highly organised, and proactive Personal Assistant to support the Managing Director and keep daily operations running smoothly.

This position follows a partial hybrid model, with 1–2 days each week in the South Dublin office and the rest divided between remote work and on-the-move support while travelling to different locations.

Because travel is a regular part of the role, candidates must have a full, clean driving licence and their own car.

Working pattern: Monday to Friday. Some flexibility outside standard business hours may occasionally be needed.

The Opportunity

This role suits an experienced Personal Assistant who thrives in a dynamic, varied setting where priorities can shift quickly from day to day.

Working directly with the Managing Director, you will manage a demanding and changing calendar, organise travel and meetings, oversee everyday activity, and serve as a dependable contact for internal and external stakeholders.

You will also handle highly sensitive information, so professionalism, confidentiality, and strong judgement are essential.

This is an independent, stand-alone position for someone who is comfortable taking full ownership, working with limited supervision, and staying ahead of changing needs.

Key Responsibilities

• Deliver full personal and administrative support to the Managing Director.
• Take a proactive approach to managing a complex diary, including meetings, appointments, and frequent schedule changes.
• Organise travel within Ireland and overseas, including accommodation, transport, and detailed itineraries.
• Review, prioritise, and handle emails, phone calls, and correspondence so urgent items are dealt with quickly.
• Set up internal meetings, client meetings, and occasional company events.
• Greet visitors and maintain a polished and professional reception experience.
• Support the smooth running of the office and help maintain an organised, efficient workspace.
• Order office supplies and manage general office facilities.
• Provide wider administrative assistance to the team when needed.
• Develop strong relationships with clients, suppliers, and colleagues while representing the Managing Director professionally.

Requirements

• At least 3–5 years of experience in a Personal Assistant, Executive Assistant, Senior Administrator, Office Manager, or equivalent senior support role.
• Excellent planning and time-management abilities, with the confidence to juggle several competing priorities.
• Strong written and spoken communication skills.
• Advanced Microsoft Office capability, especially Outlook, Word, Excel, and PowerPoint.
• A professional, friendly, and confident manner when dealing with people at all levels.
• High discretion and the ability to manage confidential and commercially sensitive material appropriately.
• Very strong attention to detail, with a proactive, flexible, and practical problem-solving mindset.
• The independence to work with minimal oversight while anticipating the Managing Director’s needs.
• A full, clean driving licence and access to a personal vehicle.
• Comfort working as a standalone PA rather than as part of a broader administrative team.
• Willingness to support personal tasks for the Managing Director where required.
• Desirable: previous experience in construction, engineering, property, architecture, or professional services.
• Desirable: background supporting a business owner, Managing Director, or senior executive in a fast-moving commercial environment.

Perks and Benefits

• Salary of €65,000 per year.
• Annual discretionary bonus.
• Hybrid working arrangement.
• Direct exposure to an experienced Managing Director in a respected and expanding consultancy.
• A broad, independent role with plenty of variety.
• Supportive and collaborative workplace culture.
• Strong potential for long-term career growth.

Additional Information

The role is a standalone Personal Assistant position and requires one-to-one support to the Managing Director. It is not part of a wider PA or admin team. Because of the nature of the work, personal tasks for the Managing Director may also be included.