Personal Assistant to Director and Family

About Griggs

Griggs is a leading construction firm in Hertfordshire, known for its dedication to superb quality and attention to detail in luxury residential projects. We continuously embrace cutting-edge technology and digital transformation to advance our work, foster innovation, and enhance our delivery. Our organization cherishes a friendly and collaborative culture while investing in talented individuals and the latest tools to remain competitive in a tech-driven landscape.

Role Overview

The Personal Assistant position entails providing thorough personal assistance to the Director and his family. This role demands exceptional discretion, initiative, and organizational aptitude to independently manage multiple competing priorities throughout a diverse range of personal and family-related responsibilities. Working closely with the Director’s Executive Assistant—who handles business-related affairs—the PA’s focus is approximately 70% personal and family duties and 30% of executive assistance tasks. Close collaboration and occasional overlapping responsibilities are fundamental.

Key Responsibilities

• Oversee and coordinate a dynamic personal calendar involving family, household, and individual commitments, using proactive judgment to prioritize and protect the Director’s time effectively.
• Track ongoing personal obligations, important family dates, and milestones for the Director and family members.
• Manage household operations by liaising with contractors, organizing maintenance, overseeing utilities, and coordinating with household staff as necessary.
• Handle children’s schooling logistics including schedules, extracurricular activities, term dates, uniform needs, event participation, and communication with parents.
• Organize family engagements, travel plans, social affairs, and personal appointments on behalf of the Director, spouse, and family.
• Maintain professional and discreet communication with household service providers and personal contacts for the family.
• Plan comprehensive travel arrangements covering flights, lodging, transfers, visas, currency exchange, and all related travel requirements for family and personal trips.
• Arrange and coordinate personal and family events including logistics, catering services, guest management, and on-site supervision during events.
• Draft, send, and manage personal correspondence with service providers, advisors, and contacts on the family’s behalf.

Candidate Profile

We seek an accomplished Personal Assistant with considerable experience supporting senior individuals and families, particularly managing complex personal and household demands. The ideal candidate is adept at anticipating needs, handling sensitive information with utmost confidentiality, and confidently juggling a fluid workload. Key qualities include independent working capability, sound judgment, exceptional organizational skills, discretion, resilience, and a strong sense of accountability. The role requires a cordial working relationship with both the Director and his wife.

Desired Additional Experience

• Prior experience within private family offices, luxury households, or similarly high-end environments.
• Knowledge of household management including coordination of domestic staff and development of efficient household systems.

Benefits

• Competitive salary package
• 25 days of annual leave plus public holidays and the employee's birthday off
• Access to virtual GP service, healthcare cash plans, and mental health support resources
• On-site chef providing breakfast, lunch, and snacks
• Convenient on-site parking