Personal Assistant - General Medicine

About NHS Greater Glasgow and Clyde

NHS Greater Glasgow and Clyde (NHSGGC) is among the largest health organizations in the UK, employing around 40,000 individuals across diverse clinical and non-clinical roles. It provides acute hospital, primary care, community, and mental health services to over 1.15 million local residents and serves a broader population of 2.2 million through regional and national services.

Role Overview

We are seeking a Band 4 Personal Assistant to join the General Medicine Management team on a permanent full-time basis (36 hours per week, with negotiable hours), located at the Queen Elizabeth University Hospital in Glasgow. The role focuses on delivering high-level administrative support to senior management within General Medicine.

Key Responsibilities

• Offer comprehensive administrative support to the General Medicine Senior Management team.
• Coordinate diaries, schedule meetings and appointments efficiently.
• Prepare and organize documentation, including reports, databases, SSTS, and eESS systems.
• Serve as a communication link between management and internal or external stakeholders.
• Assist with organizing and managing departmental projects and initiatives.
• Maintain strict confidentiality and handle sensitive information responsibly.
• Manage correspondence and communications on behalf of the management team.
• Take meeting minutes during Service Specialty meetings.

Qualifications and Skills

• Demonstrated experience as a Personal Assistant or in a comparable administrative role.
• Strong organizational abilities with excellent multitasking skills.
• Outstanding communication and interpersonal skills for collaborative work.
• Proficiency with MS Office Suite and related software tools.
• Capability to work both independently and within fast-paced team environments.

Additional Information

This position is expected to attract significant interest and may close prior to the advertised deadline. Interviews will take place approximately two weeks after closing. Working hours follow a Monday to Friday schedule.

Employee Benefits

• At least 27 days of annual leave, increasing based on service length, in addition to public holidays.
• Eligibility to participate in the NHS Pension Scheme, including life insurance benefits.
• Access to development resources like study bursaries, e-learning courses, and classroom training.
• Enhanced compensation for work performed on public holidays.
• Discounts on numerous goods and services through NHS arrangements.
• Confidential employee support services including counselling and psychological therapy.
• Participation in employee assistance programs, Cycle to Work Scheme, bursary options, and broad learning opportunities.

Equal Opportunity and Recruitment Notes

NHSGGC values diversity, equity, and inclusion and welcomes applicants from all backgrounds. Flexible work arrangements may be considered depending on service requirements. The organization is committed to supporting members of the Armed Forces community and recognizes their experience and qualifications in recruitment.

Applicants must ensure that all responses in the application are their own original work. The use of AI or automated assistance to generate or significantly alter responses is strongly discouraged and could lead to disqualification.