People & Culture Officer - Junior

About ALEC Holdings

ALEC Holdings PJSC, affiliated with the Investment Corporation of Dubai (ICD), is a prominent construction group in the GCC with over 20 years of successful delivery of complex and high-profile projects. As a publicly listed company, ALEC strives for excellence, innovation, and quality in construction, shaping iconic skylines throughout the Middle East. Operating in the UAE, ALEC executes many national landmark developments as an integrated contractor, providing end-to-end construction solutions through specialist business units. The Head Office facilitates strategic leadership, governance, finance, talent, innovation, digital systems, and sustainability to support the Group's businesses, ensuring consistent high-quality delivery.

Role Overview

We are seeking a driven People & Culture Officer to contribute to the continued success of our diverse enterprises by leading preboarding and onboarding initiatives. You will play a pivotal role in creating exceptional employee experiences, supporting recruitment handover, documentation, and new hire integration, thus strengthening our organizational culture and enabling teams to achieve excellence.

Key Responsibilities

• Coordinate with Talent Acquisition to ensure seamless transition and candidate experience post-offer acceptance.
• Manage all pre-employment paperwork, ensuring timely and accurate documentation submission.
• Liaise with internal departments such as Government Relations, IT, and Employee Relations for onboarding arrangements including visa processing, medical exams, and equipment issuance.
• Work with travel or camp management teams to organize flights and accommodations when applicable.
• Maintain active communication with new hires to update, answer questions, and promote a positive preboarding experience.
• Regularly update internal systems with new joiner preboarding status for hiring manager visibility.
• Coordinate airport transfers with site or office administration.
• Collaborate with Line Managers to customize onboarding plans tailored to role and department; ensure readiness of onboarding packs, welcome kits, and equipment before start date.
• Curate engaging activities on the preboarding platform to prepare new employees for a successful integration.
• On the first day, distribute onboarding materials, welcome kits, and any job-specific tools including laptops or safety gear.
• Confirm activation of medical insurance and other benefits with new employees.
• Facilitate internal communications to announce and welcome new hires to broader teams.
• Organize and support engagement programs like buddy systems and orientation sessions for newcomers.
• Assist new employees with settling-in formalities to ensure smooth transitions.
• Maintain and update all preboarding and onboarding documentation to enhance the experiential process.
• Continuously develop and improve the preboarding and onboarding platform offerings.
• Perform additional tasks assigned by the line manager.

Candidate Profile

• Highly proactive and employee-centered mindset dedicated to fostering positive onboarding experiences.
• Strong communication and interpersonal skills with the ability to collaborate effectively across different cultures and functional teams.
• Proficient in Microsoft Office, HRIS platforms, and other human resources management tools.
• Demonstrates high levels of confidentiality and integrity when managing sensitive employee information.

What We Provide

• Opportunity to contribute to landmark projects across the UAE.
• An inclusive workplace that promotes innovation, collaboration, and excellence.
• Pathways for professional development and career advancement.

Additional Information

Applicants are encouraged to apply promptly as the position will close once a suitable candidate is identified. While not all applications will receive individual responses, we appreciate your interest and the time spent considering a career with ALEC Holdings.