People & Culture Administrator

About the Role

The People & Culture Administrator is a vital contributor to ensuring smooth operation of essential personnel processes across the company. This position primarily focuses on dependable, high-quality administrative assistance throughout the entire employee lifecycle while collaborating closely with the wider People & Culture team.

Key Responsibilities

• Coordinate and facilitate onboarding of new employees by preparing necessary paperwork and managing induction-related administrative tasks.
• Maintain accuracy of databases and spreadsheets used for reporting on new hires, internal moves, and departures.
• Organize and keep electronic personnel files updated, ensuring precise and well-maintained individual records.
• Input and verify employee data within the People & Culture system for both new and current staff members.
• Oversee probation monitoring, prepare confirmation letters, and escalate issues to People & Culture Advisors or Business Partners when needed.
• Conduct follow-up meetings with recent hires and communicate feedback appropriately.
• Manage exit procedures, including drafting resignation acceptance letters, updating offboarding documentation, and arranging exit interviews.

• Regularly update employee records and respond promptly to staff inquiries at various employment stages.
• Record and monitor employee absences accurately within the system.
• Provide administrative support for daily People & Culture operations and special projects.
• Handle employment reference requests efficiently while maintaining service standards.
• Manage the HR inbox by directing emails to the correct People & Culture team members.
• Consistently demonstrate and advocate the organization's Vision, Purpose, Values, and Personalities in daily activities.

Candidate Profile

• Highly self-driven and able to work independently with exemplary organizational skills to meet deadlines in a dynamic environment.
• Excellent communication and interpersonal abilities.
• Keen attention to detail paired with adaptability to changing priorities.
• Dedicated to delivering professional, discreet, and proactive service of the highest quality.
• Motivated to develop and enhance knowledge in human resources practices.