People and Culture Specialist - Onboarding & Offboarding

About the Role and Company

Modern Family Law is a specialized boutique firm focusing on Family Law, committed to fostering a family-oriented culture with comprehensive benefits and competitive compensation. They are seeking a compassionate and highly organized People and Culture Specialist to lead onboarding and offboarding initiatives remotely, supporting smooth transitions for employees across multiple states.

Key Responsibilities

• Manage full spectrum onboarding activities from offer acceptance through the initial 90 days to ensure a seamless employee experience.
• Act as the main liaison for new employees during onboarding and orientation phases, ensuring a positive and well-structured process.
• Organize orientation schedules, coordinate documentation, and handle logistics across multiple departments.
• Collaborate closely with Learning & Development, IT, Payroll, Operations, and leadership to guarantee timely preparation for new hires, including system access and equipment allocation.
• Oversee and execute all offboarding processes from notice given to final departure, managing documentation, access removals, and equipment recovery.
• Conduct and document exit and stay interviews, analyze trends, and contribute to continuous improvements in the onboarding/offboarding workflows.
• Develop and update standard operating procedures, workflows, tracking tools and maintain thorough records for consistency and scalability.
• Identify inefficiencies and propose actionable improvements to enhance operational effectiveness.
• Assist with managing internal employee transitions, organizational changes, and other People & Culture projects.
• Create and maintain training materials and resources related to onboarding processes.
• Maintain confidentiality and professionalism when handling sensitive employee data.
• Perform other duties as assigned by People & Culture leadership to meet organizational needs.

Qualifications and Requirements

• Must be equipped to work remotely with reliable internet and suitable home workspace.
• Minimum education required: High school diploma or equivalent; Bachelor's degree in Business, HR, Psychology, Humanities or related field is preferred.
• At least four years of relevant experience in onboarding, offboarding, employee experience or HR coordination roles.
• Experience managing onboarding/offboarding procedures with various stakeholders, ideally in legal, professional services, or multi-state fast-growing organizations.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Adobe, Zoom, and familiarity with HRIS or onboarding platforms.
• Excellent organizational skills with strong attention to detail and follow-through.
• Ability to multitask and manage deadlines in a dynamic environment.
• Exceptional communication abilities, both written and verbal.

Skills and Competencies

• Professional and effective communication with employees, leaders, and external partners.
• Self-motivated and proactive, capable of independent multitasking.
• Detail-oriented, reliable, and organized with strong execution skills.
• Relationship-building aptitude to foster positive onboarding/offboarding experiences.
• Maintains discretion and confidentiality when handling sensitive information.
• Identifies process inefficiencies and offers practical solutions.
• Adaptable to changing business priorities and pressure.
• Comfortable with prolonged computer work and occasional lifting of office materials up to 10 pounds.
• Flexibility to work occasional evenings or adjusted hours as necessary.

Compensation and Benefits

• Hourly salary range between $31.25 and $38.46 depending on experience, location, and other factors.
• Comprehensive benefits including health insurance options, disability coverage, dental, vision, life insurance, 401(k), paid vacation and sick leave, and employee assistance programs.
• Additional voluntary benefits such as accident, critical illness, long-term care, and pet insurance.
• Availability of commuter and transit benefits in select locations.

Additional Information

This position is fully remote-first. Reasonable accommodations are available for candidates with disabilities upon request. The organization is an equal opportunity employer committed to diversity and fair employment practices irrespective of race, gender, age, disability, or other protected categories. Employment consideration is inclusive of individuals with arrest and conviction records in compliance with local fair chance laws.