Legal Administrator / Receptionist

Role Overview

A leading law practice with operations in Ireland, the UK and the USA is looking for a proactive Legal Administrator/Receptionist to join its Cork office. The position combines legal administration, compliance support and client-facing reception duties, helping keep busy workstreams running efficiently and the office operating smoothly each day.

The firm works with businesses across many sectors and is known for handling complex matters with practical, innovative legal solutions. It offers a collaborative setting where staff are valued and encouraged to contribute to high-quality client service.

Key Responsibilities

• Support the legal team with day-to-day administration and oversee matters through the full file lifecycle.
• Help prepare letters, with training provided where needed, and follow up on AML-related items.
• Handle file archiving, billing coordination, diary management and preparation of materials for meetings.
• Keep records accurate, current and properly maintained.
• Work closely with both internal colleagues and external contacts.
• Cover reception when needed, including welcoming visitors and setting up meeting rooms.
• Maintain a polished client experience, including refreshments and meeting room readiness.
• Assist with deeds, wills safes, banking tasks, posting and general office support.
• Provide flexible support across teams, including new homes work during busy periods.

Candidate Profile

• Experience working as a Legal Secretary or Legal Administrator is required.
• Background supporting several stakeholders in a legal office is important.
• Exposure to case management software and billing systems would be beneficial.
• Strong organisational ability and comfort handling a wide variety of tasks are essential.
• A sharp eye for detail and a strong sense of confidentiality are needed.
• The right person will be positive, adaptable and focused on client service.

Team Culture and Development

The role comes with the chance to join a growing team that offers a collaborative atmosphere along with clear opportunities for development and progression. The organisation promotes an inclusive and supportive workplace where employees are appreciated and encouraged to work together in delivering excellent service.

Employee Initiatives

• Sports teams such as soccer and tag rugby.
• Participation in internal committees covering Social, Wellness, Green, Pride, CSR, Pro Bono and D&I.
• Regular social events and team-building activities.
• Mindfulness and wellbeing talks, supported by a positive and proactive workplace culture.

Additional Information

The organisation is seeking candidates who match or are close to the stated requirements and would like interested applicants to get in touch as soon as possible due to the urgency of the hiring need. Contact details were provided in the source posting.