Junior Finance and Legal Admin Assistant

About the Company

Beauty Pie is rethinking how the beauty market works. The company offers premium beauty and wellness products sourced from leading laboratories and sold directly to members, helping remove the usual heavy mark-ups. Technology is central to the business and supports its distinctive operating model.

Role Overview

This role is a versatile administrative position supporting both the Finance and Legal teams. It is ideal for someone highly organised, adaptable, and attentive to detail who can help keep supplier processes, contract administration, and internal workflows running smoothly.

Legal and Contract Administration

• Help manage the contract repository by monitoring important dates, obligations, and system administration tasks.
• Coordinate approvals and signatures for legal paperwork.
• Prepare and verify straightforward legal documents and contracts using company templates.
• Work with the Member Happiness team on customer service issues and assist Marketing with promotion-related support.
• Support routine corporate administration, including meeting minutes and business filing records.
• Carry out simple research tasks to assist the General Counsel on projects.

Finance Support

• Process incoming supplier invoices.
• Guide internal teams on purchase order procedures and help reinforce correct process use.
• Handle supplier communications related to invoices and payments.
• Run the weekly payment cycle.
• Add new suppliers in NetSuite and confirm banking information.
• Reconcile company credit cards.
• Process employee expense claims and build expertise in the relevant expense system.
• Support banking and treasury administration.
• Provide general administrative help and complete ad hoc tasks as required.

Requirements

• Strong Excel skills.
• An enquiring, curious approach to work.
• Good lateral thinking and practical problem-solving ability.
• Excellent attention to detail, communication, and problem-solving skills.
• Comfort interacting with colleagues at all levels of the organisation.
• Confidence working with large volumes of raw transactional data.
• Experience with NetSuite is useful but not mandatory.
• Drive and ambition to contribute in a business that is evolving quickly.
• Background in e-commerce is an advantage, though not essential.
• Flexibility and adaptability in a fast-moving scale-up environment.
• Applications are welcome from candidates with more or less experience than suggested, as long as the needed skills can be shown.

Benefits

• Hybrid working arrangement with 3 days per week in the central London office.
• Complimentary Beauty Pie+ membership and 30% discount on products.
• Stock options for all employees through Pieshares.
• 25 days of annual leave plus your birthday off.
• Flexible bank holiday policy.
• Equal parental leave for all new parents, regardless of gender or personal circumstances.
• Private medical insurance.
• Menopause support.
• £2,500 / $2,500 available for fertility support after 2 years of service.
• 10 therapy sessions via AXA PPP.
• Access to mental health support through Spill.

Equal Opportunity

Beauty Pie states that it is an equal opportunity employer and does not unlawfully discriminate on the basis of gender, sexual orientation, marital or civil partner status, gender reassignment, race, religion or belief, colour, nationality, ethnic or national origin, disability, age, pregnancy, or trade union membership.